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General Virtual Admin Assistant

CFE Strategies

Key Facts

Remote From: 
Anywhere
Part time
English

Other Skills

  • •
    Communication
  • •
    Multitasking
  • •
    Time Management
  • •
    Customer Service
  • •
    Detail Oriented

Roles & Responsibilities

  • Experience using Canva for real estate marketing materials
  • Familiarity with MLS listings and listing processes, including electronic signatures (AuthentiSign)
  • Strong organizational and communication skills with ability to gather data from MLS, Zillow, etc.
  • Prior remote/virtual real estate administrative experience

Requirements:

  • Create and manage marketing materials and campaigns (flyers, Just Listed/Just Sold postcards, monthly newsletters, social posts) using Canva
  • Prepare listing paperwork, send for electronic signatures via AuthentiSign, and update MLS with changes
  • Coordinate client communications and brokerage activities (weekly seller updates, class reminders, Facebook events, calendar maintenance)
  • Collect showing feedback and upload class recordings to YouTube

Job description

This is a remote position.

Needing a real estate assistant to help with various office tasks at our brokerage and primarily help agents with general office admin tasks.

Specifics include:

Flyer creation (Canva preferred)
Listing paperwork prep and send to clients for electronic signatures through Authentisign
Weekly Seller Update preparation (template in Canva, need to gather data from several websites including MLS, Zillow, etc and input into the update, then email to clients each week).
Misc paperwork updates for price changes/modifications in listing. Create the change form and send out for electronic signatures, then update the change in the MLS.
Order/remove signs via email for listings
Monthly email newsletter campaign for a sphere with local market updates and activities
Just Listed/Just Sold Postcard campaigns
Text reminders for upcoming classes at brokerage
Email reminders for upcoming classes at brokerage
Create FB Events for upcoming classes at brokerage
Maintain brokerage calender online with class schedule for brokerage
Call/email for showing feedback on listings
Take recorded videos from classes and upload to our youtube channel
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