Key Facts

Remote From:

Full time

Junior (1-2 years)

English

Hard Skills

Construction Estimating Building Inspections Quantity Surveying Microsoft OneDrive Accounts Payable Data Entry Vendor Contracts Accounts Receivable Bid Management Help Desk Support Project Documentation Construction Management Software Estimation Business Strategies

Other Skills

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Budgeting
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Microsoft Excel
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Microsoft Word
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Microsoft Outlook
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Communication
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Social Skills
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Teamwork
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Decisiveness
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Organizational Skills
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Willingness To Learn

The Hello Team

About The Hello Team

Keep Your Business Open 24 Hours If your staff aren’t available to answer calls, you can lose business. Don’t wait to find out! The Hello Team will provide you with agents to answer your calls 24 hours a day. Our agents will be on the phone with your customers and take down their information, we will then send you an email/text with the caller’s information so you can call them back at a time of your convince. We can also book appointments for them if needed, and add new leads to your CRM. The Hello Team has Reps which are specifically trained in the Home Healthcare industry, and the languages we provide are specifically tailored to communicate with your HHA's and patients, Including English Russian Uzbek and Spanish

Founded: 2018

Company size: 51 - 200

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Job description

Job Summary:

We are seeking a motivated and detail-oriented Remote Junior Construction Estimator & Admin Assistant to assist with both administrative and technical aspects of construction projects. This role supports bidding and estimating activities by coordinating with vendors, architects, and engineers, preparing take-offs, budgets, and proposals, and maintaining accurate project and bid documentation. The position also handles essential administrative functions such as data entry and accounts payable and receivable, while tracking bid deadlines and outcomes to ensure timely follow-ups. The ideal candidate has foundational knowledge of construction, strong organizational skills, the ability to interpret construction plans, and a strong willingness to learn and grow long term within the role.

Key Responsibilities:

Perform administrative tasks, including data entry and accounts payable & receivable.
Follow up with vendors to obtain pricing and support bidding activities.
Coordinate with architects and engineers to obtain clarifications and responses.
Support bidding activities, including take-offs, budget preparation, and proposal development.
Maintain and organize project documentation, contracts, and bid-related records.
Track bid deadlines, submissions, and outcomes to ensure timely follow-ups and reporting.
Support additional administrative related tasks as assigned.

Qualifications & Requirements:

Strong English communication skills (written and spoken).
Excellent interpersonal and collaboration skills.
Some experience with take-off software or similar estimating tools is a plus.
Experience with Stack CT takeoff software preferred.
Out-of-the-box thinker, highly trainable, and eager to learn.
Ability to work on EST (New York time zone).
Knowledge of construction principles and terminology.
Ability to read and interpret construction plans and drawings.
Strong administrative and organizational skills.
Comfortable handling a mix of administrative and technical tasks related to construction projects.
Committed to long-term growth and development within the role.
Some construction knowledge but is not overly specialized, allowing for easier training.
This position supports the CEO directly with the potential to grow into a managerial position in the future.
Proficiency in Microsoft Office (Word, Excel, Outlook) and OneDrive, preferred.
Sound judgment and ability to work independently with minimal supervision.
Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet.