Contract Administrator

Key Responsibilities:

• Draft, review, and negotiate a high volume of clinical study agreements and related legal documents, using approved templates and established contracting practices. 
  
• Manage the end-to-end contracting process, coordinating with internal stakeholders and external vendors to ensure timely execution.
  
• Evaluate proposed contract redlines from clinical sites and vendors; revise terms in accordance with company standards and applicable regulations.
  
• Collaborate with Legal, Risk Management, Clinical, and Regulatory teams to identify and resolve contract issues efficiently. 
  
• Track and prioritize multiple contract requests in a high-volume, deadline-driven environment. 
  
• Maintain accurate and organized records in the contract management system and Microsoft Teams folders. 
  
• Oversee the proper execution, filing, and archiving of all agreements and related documentation.
  
• Monitor active study agreements and maintain contract status spreadsheets or dashboards.
  
• Identify and recommend process improvements to enhance efficiency and compliance in the contracting process.
  
• Provide administrative support for team meetings, including scheduling, minute-taking, and follow-up tracking.
  

Must-Have Qualifications

• Bachelor’s degree and professional experience in contract administration, legal operations, or clinical contracting within a medical device, pharmaceutical, or biotech environment; OR
  
• Strong understanding of clinical contracting terms, conditions, and negotiation principles (non-negotiable). 
  
• Demonstrated ability to review and redline contracts, applying a practical, business-oriented approach to risk and compliance.
  
• Excellent organization and prioritization skills, with the ability to manage multiple contracts and deadlines simultaneously.
  
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat, with advanced Word and Excel skills. 
  
• Exceptional written and verbal communication skills and professionalism in dealing with global stakeholders.
  

Preferred Qualifications

• Prior experience in a medical device or life sciences organization (strongly preferred). 
  
• Familiarity with contract lifecycle management (CLM) systems and document management tools. 
  
• Experience coordinating between Legal, Clinical Operations, and Contract Research Organizations (CROs). 
  
• Proven ability to work independently in a high-volume, fast-paced, and compliance-driven environment.
  
• Detail-oriented, proactive, and able to identify opportunities for process optimization and standardization.