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Virtual Assistant with Project Management Experience

WorkBetterNow

Key Facts

Remote From: 
Japan, Singapore, Ireland
Full time
Mid-level (2-5 years)
English, Spanish

Other Skills

  • •
    Administrative Functions
  • •
    Team Management
  • •
    Microsoft Word
  • •
    Microsoft Excel
  • •
    Microsoft PowerPoint
  • •
    Microsoft Outlook
  • •
    Basic Writing
  • •
    Accountability
  • •
    Communication
  • •
    Personal Integrity
  • •
    Relationship Building

Roles & Responsibilities

  • At least 2 years of experience with administrative tasks
  • At least 2 years of Project Management experience
  • Experience with Project Management CRM tools (e.g., Asana, Trello, Monday.com)
  • Bilingual in Spanish and English (advanced or proficient)

Requirements:

  • Define project scope, objectives, and deliverables in collaboration with stakeholders and team members.
  • Develop detailed project plans, schedules, and budgets, and track progress against milestones and KPIs.
  • Assign tasks and responsibilities to team members, ensuring clarity and accountability.
  • Coordinate project activities and resources, including internal team members, external vendors, and contractors.

Job description

This is a remote position.



WorkBetterNow (www.workbetternow.com) provides full-time positions for professionals in LATAM looking to work with United States-based companies. Our remote professionals come first and are the most important part of our team. If you want to be part of a company that values work-life balance and supports your professional development, you’re in the right place.

We are looking for Professionals living in LATAM and the Caribbean, proficient in English, who align with our company's core values. The ideal candidate is someone seeking remote work, valuing work-life balance, and demonstrating stability, commitment, and eagerness for career development.

Our Core Values   
  • Put our Talent first
  • Pursuit of excellence/continuous learning
  • Integrity and transparency
  • Ownership mentality
  • Pursuit of growth
  • Excellent attitude


Job Description: 

WorkBetterNow Certified Professionals™ with Project Management Experience, work full-time (40 hours/week) as independent contractors from their homes, helping businesses in the US with their administrative needs. WBN CPs work Monday through Friday during US business hours. 

As a WBN CP, you will have the privilege of assisting with a variety of common processes and tasks necessary to keep your client’s business running smoothly. While your duties will depend on the specific needs of your client, they will include but not be limited to.

  • Define project scope, objectives, and deliverables in collaboration with stakeholders and team members.
  • Develop detailed project plans, schedules, and budgets, and track progress against milestones and KPIs.
  • Assign tasks and responsibilities to team members, ensuring clarity and accountability.
  • Coordinate project activities and resources, including internal team members, external vendors, and contractors.
  • Monitor project risks, issues, and dependencies, and implement mitigation strategies as needed.
  • Communicate project status, updates, and changes to stakeholders and senior management.
  • Manage project budgets and expenditures, tracking costs and ensuring adherence to financial guidelines.


Requirements

  • At least 2 years of previous work experience working with administrative tasks
  • At least 2 years of Project Management experience
  • Previous experience using Project Management CRM such as ASANA, Apptivo, Workect, Trello, Monday.com, or any project management tools.
  • Project Management education is a plus.
  • Social Media experience is preferred but not required
  • Bilingual in Spanish and English (advanced or proficient)
  • Expertise with Microsoft Word, Excel, PowerPoint, Outlook/Gmail
  • Advanced written and spoken English skills (including top grammar skills) - Scores C1&C2
  • Appropriate work-from-home environment
  • FT availability (40 hours a week)
  • Excellent relationship skills
  • Although not required, we also prefer candidates who have:
    • Experience working with CRM systems
    • Bookkeeping skills
Technical Requirements​
  • Processor: Intel 11th Gen (or equivalent AMD Ryzen 5000 series) for Windows users and M2 for Macs
  • RAM: 16 GB minimum
  • 25 - 50 Mbps Internet Speed (Min)
  • USB headset with noise-canceling (ideally)


Benefits

Compensation & Growth

At WorkBetterNow, we believe in rewarding commitment and supporting long-term success. Our pay structure ensures your compensation evolves with your experience and tenure.

  • 0-3 months: $1,200 USD/month
  • After 3 months: You’ll receive a $50 monthly Wellness Bonus to support a healthy and balanced work life (total: $1,250/month).
  • After 1 year: Salary increases to $1,340 USD/month
  • After 2 years: Salary increases to $1,480 USD/month
  • After 3 years: Salary increases to $1,540 USD/month
  • After 4 years: Salary increases to $1,600 USD/month

  • Annual Adjustments: You’ll also receive a raise each year and company-wide compensation adjustments as we continue to grow together.
Benefits & Perks
Work-Life Balance
  • 100% remote work — enjoy the comfort and flexibility of working from home
  • 18 paid vacation days + U.S. federal holidays
  • Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)
Career Support
  • A dedicated Talent Coordinator who serves as your guide and liaison between you, WorkBetterNow, and your assigned company—helping you navigate your role and continue growing professionally.
  • A supportive, people-first environment where your voice matters.
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