Key Facts

Remote From:

Texas (USA)

Category: Virtual Assistant

Full time

Mid-level (2-5 years)

English

Hard Skills

Calendar Management Reimbursement Regulations Office Management Legal Document Management Visitor Management Project Coordination Inventory Management Conference Room Technology Deltek Cobra

Other Skills

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Microsoft Office
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Administrative Functions
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Multitasking
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Prioritization
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Teamwork
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Detail Oriented

Roles & Responsibilities

Minimum 3 years of experience in an administrative/support role interfacing with management
Proficiency in Microsoft Office Suite; Deltek experience preferred
Ability to prioritize, multi-task, and work effectively in a deadline-driven environment
Strong attention to detail with the ability to work both independently and in a team

Requirements:

Provide administrative support for Principals and Project Managers, including calendar management and meeting coordination
Prepare business documents and assist with meeting logistics; greet visitors, answer phones, and coordinate conference rooms
Process and track expense reports and reimbursements; manage mail and inbound communications
Oversee general office operations such as inventory tracking, ordering supplies, and handling FedEx/mail

Job description

At Arkestro, people are at the heart of everything we are and what we do. We are committed to creating a diverse and inclusive environment where all our employees flourish, individually and as a team: employee experience at our focal point we are dedicated to ensuring employees development, wellness, and overall experiences are satisfying and rewarding. We offer a comprehensive and highly competitive benefits package to our team members, and provide an open, honest, and fun work environment.

Role Responsibilities:

In your role you will:

Provide administrative support for Principals and Project Managers
Maintain calendars, schedule meetings, ensure Principals arrive to meetings on time
Prepare business documents
Meet and greet visitors and clients, answer phones, coordinate conference rooms as needed
Process and track expense reports and reimbursements
Other office duties include but not limited to answer all in-coming calls, track inventory & order supplies, and handle mail & FedEx

Requirements:

Experience:

Minimum 3 years of experience in a support role that interfaced with management, AEC industry experience ideal but not required
Expert in Microsoft Office Suite
Experience with Deltek preferred
Proven ability to prioritize and multi-task efficiently

Specific Skills:

Proven ability to work in a deadline driven environment
High attention to detail
Ability to work effectively within a team and independently while managing multiple projects