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Virtual Executive Assistant [Urgent] – Accelerated Hiring

WorkBetterNow

Key Facts

Full time
Mid-level (2-5 years)
14 - 19K yearly
English

Other Skills

  • •
    Microsoft Excel
  • •
    Microsoft PowerPoint
  • •
    Microsoft Word
  • •
    Microsoft Outlook
  • •
    Time Management
  • •
    Problem Solving
  • •
    Detail Oriented
  • •
    Self-Motivation

Roles & Responsibilities

  • At least 2 years experience as an executive assistant
  • Expertise with Microsoft Office Suite
  • Advanced English skills (C1C2)
  • Detail-oriented
  • Full-time availability (40 hours/week)

Requirements:

  • Manage executive’s calendar
  • Screen and respond to emails
  • Coordinate travel logistics
  • Conduct business research
  • Maintain contact databases
  • Assist with reports and meeting agendas

Job description

This is a remote position.

WorkBetterNow (www.workbetternow.com) provides full-time positions for professionals in LATAM looking to work with United States-based companies. Our remote professionals come first and are the most important part of our team. If you want to be part of a company that values work-life balance and supports your professional development, you’re in the right place.

We are looking for Professionals living in LATAM and the Caribbean, proficient in English, who align with our company's core values. The ideal candidate is someone seeking remote work, valuing work-life balance, and demonstrating stability, commitment, and eagerness for career development.

Our Core Values

  • Put our Talent first
  • Pursuit of excellence/continuous learning
  • Integrity and transparency
  • Ownership mentality
  • Pursuit of growth
  • Excellent attitude

Job Description:

WBN Certified Professionals™ work full-time (40 hours/week) as self-employed from their homes, helping businesses in the US with their administrative needs. WBN CPs work Monday through Friday during US business hours. We are searching for ambitious, top-talented, self-employed who are driven to succeed by providing long-term virtual assistant skills to the companies they serve. The salary starts at $1125.00 per month.
 
As a WBN CP, you will have the privilege of assisting with a variety of common processes and tasks necessary to keep your client’s business running smoothly. While your duties will depend on the specific needs of your client, they will include but not be limited to:
  • Manage the executive’s calendar across time zones, coordinating meetings, events, and reminders.
  • Screen, draft, and respond to emails on behalf of the CEO or executive team, ensuring timely communication.
  • Coordinate domestic and international travel logistics, including itineraries, bookings, and expense reports.
  • Conduct business research and prepare concise summaries to support decision-making and client outreach.
  • Maintain and update contact databases and CRM systems with precision and discretion.
  • Answer and route calls professionally, acting as the first point of contact for internal and external stakeholders.
  • Assist with the preparation of reports, meeting agendas, and follow-up tasks.
  • Provide support on special projects and executive-level personal tasks, as needed.

Requirements

  • At least 2 years of experience working as an executive assistant for CEOs or high-profile managers.
  • Expertise with Microsoft Word, Excel, PowerPoint, Outlook/Gmail 
  • Advanced written and spoken English skills (including top grammar skills) - Scores C1&C2
  • Detail-oriented
  • Appropriate work-from-home environment
  • FT availability (40 hours a week)
  • Excellent relationship skills
  • Although not required, we also prefer candidates who have:
    • Experience working with CRM systems
    • Experience working from home
    • Good time management
    • Experience working with US-based companies
    • Problem-solving and ability to work under pressure
    • Self-motivated
Technical Requirements
  • Processor: Intel 11th Gen (or equivalent AMD Ryzen 5000 series) for Windows users and M2 for Macs
  • RAM: 16 GB minimum
  • 25 - 50 Mbps Internet Speed (Min)
  • USB headset with noise-canceling (ideally)



Benefits

Compensation & Growth

At WorkBetterNow, we believe in rewarding commitment and supporting long-term success. Our pay structure ensures your compensation evolves with your experience and tenure.

  • Current starting salary: $1,125 USD/month

Salaries will be updated in January to the 2026 Salary Structure: 

  • 0-3 months: $1,200 USD/month
  • After 3 months: You’ll receive a $50 monthly Wellness Bonus to support a healthy and balanced work life (total: $1,250/month).
  • After 1 year: Salary increases to $1,340 USD/month
  • After 2 years: Salary increases to $1,480 USD/month
  • After 3 years: Salary increases to $1,540 USD/month
  • After 4 years: Salary increases to $1,600 USD/month

  • Annual Adjustments: You’ll also receive a raise each year and company-wide compensation adjustments as we continue to grow together.
Benefits & Perks
Work-Life Balance
  • 100% remote work — enjoy the comfort and flexibility of working from home
  • 18 paid vacation days + U.S. federal holidays
  • Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)
Career Support
  • A dedicated Talent Coordinator who serves as your guide and liaison between you, WorkBetterNow, and your assigned company—helping you navigate your role and continue growing professionally.
  • A supportive, people-first environment where your voice matters.
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