Job Description:
We are seeking a highly organized and detail-oriented Personal Assistant to provide comprehensive administrative support to our team in Malaysia. As a Personal Assistant, you will be responsible for generating PDF forms, communicating with clients and accountants, managing queries, maintaining records, assisting with invoicing and tax management, and ensuring the smooth operation of daily tasks. Fluency in both Chinese and English, along with proficiency in accounting/bookkeeping tasks and relevant software such as Xero, Outlook, Excel, Word, WeChat, and Skype, is essential for this role. Maintaining client confidentiality is of utmost importance in this position.
Responsibilities:
- Generate and send PDF forms periodically to clients.
- Request and collect necessary information from clients and save it to inappropriate file locations.
- Communicate effectively with accountants regarding queries and paraphrase them for review.
- Manage and respond to client queries in a timely manner, ensuring accurate information is provided.
- Track and manage query management, ensuring prompt resolution.
- Assist with workflow management, including reporting updates and ensuring tasks are completed on time.
- Compile and collate finished work, sending it for review before sending it to clients.
- Check that finalized jobs are properly invoiced.
- Maintain up-to-date records of the company and clients.
- Prepare and send out monthly statements to clients.
- Manage tax-related statements and ensure timely distribution.
Requirements:
- Proven experience as a Personal Assistant or in a similar administrative role.
- Bilingual in Chinese and English, with excellent communication skills in both languages.
- Some level of accounting/bookkeeping experience is preferred.
- Proficiency in Xero, Outlook, Excel, Word, WeChat, and Skype.
- Strong organizational and time management skills.
- Attention to detail and ability to maintain confidentiality.
- Ability to work independently and prioritize tasks effectively.
Join our team as a Personal Assistant and contribute to the smooth functioning of our operations.
Apply now and become an integral part of our success!
Note: Please include your updated resume and any relevant certifications or references.
