Recruitment / HR Coordinator

Come join us and make a difference in the world!

Discover more at www.necsws.com 

NO AGENCIES

Location: This role will be based from our Head Office in Hemel Hempstead with hybrid working opportunities. 

What you will be up to –

This role sits within the recruitment team and the overall HR department. As a Recruitment Coordinator you will be supporting the Onboarding function with processing all offers (sending contracts and offer packs), submitting vetting and Right to Work checks, saving down new starter paperwork and keeping managers informed of their acceptance to the offer, and ensuring a smooth onboarding process for new starters. This role is an administrative role which is fast paced with high volumes and is critical to the success of our business. This role is an ideal opportunity for someone who is either starting their career in HR or comes from a HR or administrative background. 

Key responsibilities:

• Managing the Onboarding inbox, acting as a main point of contact for new starters and managers with any queries
• Attending weekly recruitment meetings
• Creating and issuing contracts and offer packs to our new starters in UK and Ireland.
• Quality checking of all documentation received from the recruitment team to ensure contracts are accurate and in line with company guidelines and reflecting the approved offer
• Submitting Right to Work, DBS checks and Financial Probity checks for our new starters via Zellis Background Checking portal.
• Arranging occupational health appointments
• Reviewing vetting and occupational health reports and escalating where necessary
• Attending quarterly vetting meetings
• Quarterly account management calls with our service providers
• Managing our Gov UK Apprenticeship portal, ensuring all our apprentices are added to the system, training agreements are reviewed and signed and supporting finance with invoice processing.
• Request email address and account set up with our IT department
• Create Employee numbers for payroll
• Carry out DBS renewals
• Creating a maintaining our standard operating procedure documents and Q&A list
• Keeping log of onboarding activity by managing the weekly/monthly tracker spreadsheets and sending reports to Payroll, Marketing and our recruitment team.
• Taking part in ad hoc audits for the recruitment team

Essential

• A high level of confidentiality
• Excellent interpersonal skills
• Strong communication skills, both written and verbal
• The flexibility and willingness to learn
• Tact and diplomacy
• Excellent administrative skills, with great accuracy and attention to detail
• The ability to work as part of a team
• Prioritisation skills
• Intermediate/advanced level of using Microsoft office suite (e.g. Word / Excel)
• Working to set processes and workflows
• Experience of data entry
• Experience of running and analysing reports

Desirable (it would be good to have):

• Background in HR / Recruitment / contract management
• Experience with requesting vetting checks such as Right to Work and DBS
• Experience with handling employee references
• Previous experience working in HR
• Experience of Zellis Background Checking, Resource Link & Smart recruiters
• Experience using Microsoft Teams
• Creating and updating standard operating processes

We are proud of the benefits we offer employees of NEC Software Solutions 

• Private Medical Cover funded by NEC for Employees (with the option to add family members at an additional cost)
• 25 days paid holiday with the option to buy/ sell 
• 4 x basic salary life assurance cover funded by NEC (with the option to increase cover at an additional cost)
• A Group Pension Plan with fantastic employer contributions up to a maximum of 8.5%
• A fantastic selection of flexible benefits to suit your individual needs
• We are an employer who cares, we have a invaluable employee assistance programme which can help in every area of your life
• All colleagues get free access to LinkedIn Learning. Over 15000 courses covering a huge breadth of subjects. Learn about what you like, when you like, how you like.

Other Information

Candidates must be able to demonstrate a pre-existing right to work and travel within the UK. Documentary evidence will be required.

All offers are subject to satisfactory vetting, financial probity check and reference checks. A Disclosure Barring Service (DBS) check will be required and dependent on the role further higher vetting may be requested

NEC Software Solutions is an equal opportunities employer, welcoming applications from all communities. If you require any reasonable adjustments or have specific accessibility needs during the recruitment or interview process, please feel free to share these with us. We are committed to ensuring an inclusive and accommodating experience for all candidates.

Who We Are:

We’re NEC Software Solutions (part of global tech giant NEC Corporation). While you read this ad, our software is helping to dispatch ambulances, support families, keep trains on the move, locate missing people and even test the hearing of newborn babies.

Working with us, you’ll be helping our 3,000+ employees push the boundaries of what’s possible and support amazing public services.

We work with governments, hospitals, police forces, housing providers, local authorities and more. We help them pay financial support faster, speed up treatments for patients and respond to emergencies in the right way. The more we do, the more our customers can do for others. And together, we make a world of difference.

We’d love your help. And we’ll support you all the way.