Project & Business Administrator & Estimating Assistant (ELJM)

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

Email & Documentation Management

• Maintain organized and tidy inboxes by correctly tagging and prioritizing emails.
  

• Ensure all documents are saved in their designated locations with proper naming conventions.
  

• Create, assign, and track tasks to ensure timely action.
  

Project Tracking (ClickUp)

• Update tasks, quotes, and project statuses in ClickUp, keeping all team members informed of progress.
  

• Assist with project coordination to ensure smooth delivery.
  

Simpro Tasks

• Process and clear purchase orders.
  

• Maintain up-to-date product catalogues.
  

• Resolve any pre-build issues.
  

• Assist with overhead and labour rate calculations.
  

Financial Administration (QuickBooks)

• Match and verify invoices.
  

• Correctly tag expenses.
  

• Process weekly payroll accurately.
  

• Double-check cost centres to avoid errors or misallocations.
  

Estimating Support

• Assist with tenders and quotes in Simpro and GroundPlan.
  

• Set up quotes, complete take-offs, and apply pre-builds.
  

• Request and follow up on supplier quotes.
  

• Mark up revisions and insert scripts to finalize quotes.
  

Ordering Materials

• Send out quote requests to suppliers.
  

• Obtain client approvals for datasheets.
  

• Place material orders through Simpro.
  

Standard Operating Procedures (SOPs)

• Develop new SOPs to improve processes.
  

• Update and maintain existing SOPs in SharePoint.
  

Document Management & Templates

• Create templates and prepare necessary project completion documents using Microsoft Office (Word, Excel, etc.).
  

Requirements

• Strong organizational and multitasking skills.
  

• Experience with ClickUp, Simpro, QuickBooks, and GroundPlan (or ability to quickly learn these tools).
  

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
  

• Familiarity with financial tasks such as invoicing, payroll, and expense tagging.
  

• Excellent written and verbal communication skills.
  

• Ability to create and maintain structured SOPs and templates.
  

• Attention to detail and ability to manage competing priorities.
  

Ideal Candidate Traits

• Proactive and self-motivated.
  

• Strong problem-solving and time-management skills.
  

• A team player who ensures smooth collaboration across departments.
  

• Comfortable with both administrative tasks and hands-on estimating support.
  

Benefits

Independent Contractor Perks

• Permanent work from home
  

• Immediate hiring
  

• Steady freelance job