Offer summary

Qualifications:

Bachelor’s degree with three years of project management or administrative coordination experience, or a high school diploma with seven years of relevant experience., Proficiency in Microsoft Excel, Word, and PowerPoint., Ability to manage multiple priorities, projects, and deadlines effectively., Experience in coordinating complex travel, scheduling, and budget tracking..

Key responsibilities:

Coordinate complex travel arrangements and process reimbursements.

Maintain faculty budget reports and track spending within limits.

Create and process job descriptions and postings through the Workday system.

Schedule meetings, manage schedules, and coordinate audio-visual support for faculty.

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

08/17/2025

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

Health: Medical, Dental and Vision plans available for qualifying staff and family
Holiday, Vacation and Sick Leave
Education discount for staff and dependents (undergraduate only)
Retirement: Up to 10% matched contribution from UAMS
Basic Life Insurance up to $50,000
Career Training and Educational Opportunities
Merchant Discounts
Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Biomedical Informatics Admin

Department's Website:

dbmi.uams.edu

Summary of Job Duties:

The Faculty Support Specialist supports faculty with coordinating complex travel, sourcing and purchasing supplies and services, scheduling meetings, coordinating audio visual support and schedules, creating job descriptions and posting job vacancies, assisting with maintenance of faculty budgets, and assisting visitors.

Qualifications:

Bachelor’s degree plus three (3) years of project management or administrative coordination, or
High school diploma/GED plus seven (7) years of project management or administrative coordination required.

Knowledge, Skills & Abilities:

Must have a high level of competency in Microsoft Excel, Word, and PowerPoint.
Experience in managing multiple priorities, projects, and deadlines.

Additional Information:

Responsibilities:

Coordinates complex travel arrangements. Creates and provides clear itineraries and makes cost-effective travel arrangements.
Enters travel data into the Workday administrative system and processes travel reimbursements following state laws and regulations.
Maintains assigned faculty education fund reports to track spending for services, travel, and supplies. Provides monthly reports to faculty and ensures spending is within limits.
Enters purchase requisitions for technical items, lab supplies, and yearly service agreements, following state procurement laws and department procedures.
Ensures supplies are delivered and received properly in the Workday system.
Create position descriptions and process new position requests through the Workday system.
Process job posting requests through the Workday system.
Schedule interviews, collect interview results, and provide information to the Hiring Manager.
Schedules and arranges meetings and lectures for faculty.
Provides management of itinerary and manages schedules, ensuring lectures and projects stay on track and on time.
Maintains the area conference room calendar and keeps the department administrator aware of any scheduling conflicts or equipment needs.
Performs other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.