Offer summary

Qualifications:

Minimum 5 years of experience in roles like Executive Assistant or Marketing Coordinator., Proficiency with CRM systems such as HubSpot, Zoho, or Salesforce., Strong organizational skills with high attention to detail., Excellent written and verbal English communication skills..

Key responsibilities:

Coordinate events, travel, and logistics for trade shows and webinars.

Manage podcast scheduling, guest coordination, and post-production support.

Maintain and update client and lead data within CRM systems.

Assist the CEO with calendar management, communications, and administrative tasks.

Job description

Job Title: Executive & Marketing Assistant
Location: Remote (ET)
Salary Range: up to 1600 USD (for full-time)

Work Schedule: Starting at 20 hours/week with potential to scale to full-time (40 hrs/week). Core hours expected to overlap with U.S. Eastern Time (ET).

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a fast-growing U.S.-based consulting firm that supports entrepreneurs and business leaders with services in franchise development, strategic growth, and client acquisition. The internal team operates in a fast-paced, detail-oriented, and client-centric environment with a strong focus on excellence and execution.

Position Overview:

We are seeking an experienced Executive & Marketing Assistant to support a high-performing executive team. This role is ideal for someone who thrives on managing details, enjoys variety in their work, and takes pride in being one step ahead. You will coordinate events, manage podcast logistics, maintain the CRM, assist with CEO communications, and support various marketing and admin initiatives.

This position will start at part-time (~20 hours/week) with a clear growth path to full-time employment.

Key Responsibilities:

Event & Travel Coordination: Schedule, book, and manage logistics for trade shows, webinars, and in-person events. This includes travel itineraries, flights, meeting rooms, and related admin.
Podcast Management: Book and coordinate podcast guests, prep content for editors, and support post-production workflows.
CRM & Database Management: Input, maintain, and clean client and lead data across company systems.
Executive Support: Assist CEO with calendar/email management, proposal generation, appointment coordination, and client communication.
Marketing Operations: Coordinate marketing content calendars (email, social media), send marketing packages, and manage third-party vendors.
Payroll & Reporting: Submit bi-monthly payroll and prepare internal reports related to commissions and benefits.
Client/Lead Follow-Up: Assist with warm lead outreach and nurture activities to ensure timely engagement within 1 business day.

Qualifications:

5+ years of experience in roles such as Executive Assistant, Marketing Coordinator, or B2B Project Manager
Proficiency with CRM systems (e.g., HubSpot, Zoho, Salesforce)
Strong organizational skills and high attention to detail
Excellent English communication skills (written and verbal)
Experience coordinating events and handling logistics
Able to prioritize, multitask, and pivot when needed in a fast-paced environment
Strong Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)

Nice-to-Haves: