Project Coordinator (Information Services)

General Summary of Position
Assists in the coordination, execution, and implementation of IS projects and programs.

Primary Duties and Responsibilities

• Assists in the coordination, execution and implementation of department projects and programs.
• Assists in the preparation of project presentations and other project artifacts under the guidance of a project manager or department leadership.
• Custodian of project information: oversees the coordination of issues, risks, change control documentation, and any other logs that need control. Files documentation in an appropriate repository.
• Follows up on action items as needed.
• Helps department with meeting logistics, including setting up meetings and preparing meeting minutes. Ensures action items, decisions, issues, and risks are thoroughly documented.
• Helps track project and program metrics as well as any other departmental reports.
• Maintains project and department repositories.
• Partners closely with project managers and department leadership to provide administrative and technical support for multiple projects to ensure project documentation is complete, accurate, and remains up to date.
• Provides guidance on project and program processes, procedures, and project management tools.
• Serves as the owner of program and project templates, and will maintain and share as appropriate.
• Serves as point of contact for stakeholders for status reporting, issue tracking, and other updates.
• Supports the department and team with onboarding, scheduling, and other logistics.
• Tracks project milestones and other project gateways.

Minimal Qualifications
Education

• Bachelor's degree in relevant field or a combination of equivalent experience and education required.
• 2 years relevant project management experience may be substituted for degree. 

Experience

• 1-2 years Project coordination/management experience required 
• 1-2 years Approximately 12 to 24 months to gain familiarity with the hospital environment department, routines, and procedures and the full range of job duties required.

Licenses and Certifications

• Portfolio Management Professional (PMP) or CAPM - Certified Associate In Project Mgmt preferred

Knowledge Skills and Abilities

• Basic computer skills.
• Effective verbal and written communication skills.
• Ability to multi-task.
• Attention to detail.
• Ability to take direction and develop own plan for how to accomplish tasks and follow through to completion.
• Understanding of project management-related methodologies processes, procedures, and practices.