Architecture Project Coordinator

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary: The Architecture Project Coordinator is a member of the technical staff and fills a pivotal role assisting the design team leader to effectively manage schedule, budget, and technical scope and reduce risk and manage dynamic and changing projects. The ideal candidate would be a detail-oriented professional who also has problem-solving experience on facility design projects.

Responsibilities:

• Facilitate project delivery throughout design and construction phases, including the following:
• Assist with proposal writing and quals package assembly
• Prepare template documents for each project, including design narratives and specifications
• Update documents per Architect directions, including design narratives, specifications, schedules, bills-of-materials, etc.
• Manage project delivery schedules during design phase, including tracking completion status of each deliverable, assembling packages for distribution, communicating internal deadlines and milestones to internal & external stakeholders
• Assemble & submit building permit application packages to project location AHJ's
• Facilitate construction administration activities, including download & distribution of submittals, RFI's, etc. from Contractors, plus tracking and uploading documents upon completion of review
• Coordinate project closeout activities including record drawings, financial records, etc. for internal recordkeeping and distribution to external stakeholders
• Occasional assistance with project financial tasks, including change order preparation, invoicing, and billing projections

Qualifications and Experience:

• Required experience includes:
• Participation in design & construction administration tasks as described above, either for Architects, consulting engineers, or contractors required.
• Strong organizational skills with the ability to multitask & prioritize in fast-paced environment required.
• 2-5 years of relevant professional experience.
• Excellent communication skills, both written and verbal required.
• Impeccable attention to detail and focus on accuracy required.
• PMP or similar certification/degree preferred.
• Familiarity with Architectural design and AIA Documents & Project Delivery processes strongly preferred.
• Familiarity with telecom, data center, or other critical environments buildings / construction a plus.
• Mastery of the following tools required:
• Microsoft Office, Outlook, & related suite of software, including Word & Excel
• Microsoft Project (or similar) for Schedule Creation & Management
• Procore, ACC, and/or other construction management software
• Proficiency with the following tools required:
• Deltek Vantagepoint or similar finance / project planning software
• Bluebeam Revu
• Familiarity with the following preferred:
• Autodesk Revit, AutoCAD, and BIM360
• Adobe Creative Cloud Suite
• SAP Ariba, Fieldglass, & other business network applications

Location:

Travel: None required

Compensation & Benefits:

Salas O’Brien health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Team members have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount.  Salas O’Brien has both U.S. and Canadian (PTO) plans for full-time salaried, exempt and non-team members, 10 paid holidays, and paid leave programs for military service and new parents. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base hourly range for this position is $30.00 to $35.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.