Project Coordinator, Research & Development

Reports to: Director, Project Management, Research & Development

Location: Remote Work (US Only)

Why Sabin:

Our mission is to make vaccines more accessible, enable innovation, and expand immunization across the globe. We seek a future free from vaccine-preventable diseases. We are an innovative, collaborative, and engaged team that values accountability, teamwork, partnership, and driving impact. We are vaccine champions improving lives through immunization. Sabin staff, management, and the Board of Trustees are committed to ensuring that fairness, integrity, and opportunity remain at the core of how we operate. 

Position Summary: 

The Project Coordinator Research & Development (R&D) supports Sabin’s Vaccine development programs through project coordination, schedule and deliverable tracking, financial reconciliation, reporting and administrative support. This is a detail-oriented individual who works closely with Program and Project Managers and cross-functional R&D teams to maintain accurate project information, coordinate activities and ensure timely follow-up on tasks and deliverables. 

The role supports activities across Chemistry, Manufacturing and Controls (CMC), Non-Clinical, Clinical, and Regulatory Affairs and interacts with internal and external partners including US Government agencies, non-profit organizations, academia, and commercial partners.

Responsibilities: 

• Support Program and Project Managers in coordinating day-to-day activities and tracking progress of vaccine development programs.
• Partner with Sabin staff to plan and monitor activities, timelines, forecast and actuals, and deliverables to ensure successful completion within established timelines.
• Coordinate across teams and programs to ensure seamless communication and alignment.
• Coordinate the preparation, tracking, review, polishing, and filing of deliverables to ensure timely submission to stakeholders (inclusive but not limited to weekly dashboards, biweekly and monthly reporting).
• Support meeting execution, including scheduling, preparing meeting agendas, taking minutes, tracking and monitoring action items, and circulating materials to attendees.
• Assist in creating, maintaining, and updating project timelines using Smartsheet, MS Project and Office Timeline (Lucen) in coordination with Program and Project Manager(s) and Scheduler. 
• Maintain up to date project files and ensure document control within project management systems. 
• Assist in developing and improving Program and Project Management processes and tools to support execution and overall R&D operations.
• Support improvement projects by providing planning and execution leadership.

• Bachelor’s degree in life sciences, biotech, or a related field.
• 1+ year(s) of experience in project coordination or a similar role within life sciences, biotech, or pharmaceutical industry is preferred.
• Proficiency in project management principles, as well as associated software (e.g., Smartsheet, MS Project) is desired.
• Strong organizational skills with the ability to manage multiple priorities and stakeholders effectively.
• Ability to work independently, anticipate needs, and take initiative.
• Detail-oriented and highly organized, with strong analytical skills and a proactive approach to problem-solving. 
• Excellent interpersonal, verbal and written communication skills with commitment to accuracy.
• Proficiency with Microsoft Office applications (Excel, Outlook, PowerPoint, Word, OneNote, MS Teams)
• Demonstrated ability to think critically and demonstrate troubleshooting, problem-solving, and service-oriented skills and approach.
• Experience handling confidential and sensitive information; ability to exercise discretion. 
• Ability to process information quickly and listen carefully to feedback and comments and adapt plans/actions accordingly. Ability to travel domestically and internationally with notice.

Other: 

• Subject to a criminal background investigation 
• Request for three professional references 
• Verification of education/degrees

Work Authorization:

This position is not eligible for visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship. 

Sabin’s philosophy is to ensure fair, unbiased, equitable, competitive compensation and benefits. Using benchmarking and salary survey data, the annual salary for this position ranges from $62,000 - $68,000. The exact compensation may vary based on skills, experience, training, and certifications/degrees. As a grant-funded organization, Sabin actively seeks funding for existing and new programs.

Sabin provides a comprehensive benefits package that includes medical, dental, and vision coverage, as well as flexible spending accounts. Eligible employees receive flexible vacation and sick leave, along with employer-paid life and disability insurance. The organization observes 11 federal holidays and an end-of-year winter break. Sabin also offers an employer-matching 401(k) plan.

Sabin provides a comprehensive benefits package for eligible, featuring medical, dental, and vision coverage as well as flexible spending accounts. Eligible employees enjoy flexible vacation leave, sick leave, and both short-term and long-term disability options. The organization observes 10 federal holidays plus an end of the year winter break. Additionally, Sabin offers an employer matching 401(k) plan. 

Notice to Recruiters/Staffing Agencies 

Recruitment vendors may not contact Sabin hiring managers, executives, or employees and must have an executed agreement on file. Unsolicited resumes do not create an agreement, and Sabin is not responsible for related fees. 

EEO

Sabin is an Equal Opportunity Employer. All applicants will be considered for employment without attention to their race, color, religion, national origin, ancestry, age, disability or genetic information, sex (including gender identity, pregnancy or sexual orientation), marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws.