House Manager & Family Assistant

House Manager & Family Assistant

Location: Palmetto Bay, FL 33157

Employment Type: Part-time | 15–20 hours per week (15 hours guaranteed; additional hours as needed for projects, events, or travel prep)

Schedule: Monday, Wednesday, and Friday, 11:00 AM – 5:00 PM

Compensation: $40–$50 per hour | W-2

Start Date: ASAP

Requirements

• Reliable personal transportation required; mileage reimbursement provided.
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and flu), subject to applicable legal accommodations.
• CPR and First Aid certification a plus.
• Willingness to sign a Non-Disclosure Agreement.
• Ability to navigate stairs throughout the course of the workday.
• Non-smoker.
• Must be authorized to work in the United States.

About Our Family

We're a creative, busy household in Palmetto Bay with a lot of heart and a lot going on. Our family includes two parents who both work from home in demanding fields, a school-age child, a newborn, and a 13-year-old pup who rounds out the crew. The energy here is warm, forward-moving, and collaborative — we love a beautiful, organized home and believe the people who help run it are a true part of the team.

We have great systems in place: regular cleaners, landscaping, pool service, and other vendors are already dialed in. What we need now is someone to help carry the daily mental and physical load — to help our household run smoothly so we can pour our energy into the work and people we love most. We’re always dreaming up ideas and projects, and we’re excited to partner with someone who’ll help bring them to life.

We're looking for a long-term fit — someone who grows with us and feels invested in how well this home runs.

Who You Are

• Experienced, proactive household manager: You keep the home running, anticipate needs, plan ahead, offer solutions, and see projects through independently while adapting as priorities shift.
• Warm, family-friendly, and adaptable: You’re welcoming and comfortable around young children, including a newborn, and take pride in your work while rolling with changing plans.
• Discreet and professional: You’re comfortable in a creative, high-profile household, treat privacy as non-negotiable, and build a respectful, approachable working relationship where feedback goes both ways.
• Collaborative communicator and team leader: You understand Mom sets the priorities, communicate openly to keep everyone aligned, and confidently manage household staff by setting clear expectations and fostering teamwork.

Key Responsibilities

Priorities will shift week to week; meals, kids, and pet care come first.

Family Support

• School pickup (3:15 PM or 4:20 PM as needed, within a local radius)
• Occasional light supervision and backup care as needed — comfortable being present and engaged with both a school-age child and a newborn
• Kid-related errands as they come up

Meal Support

• Meal prep and gradually take on cooking 3–5 dinners per week, including batch cooking for non-workdays
• Focus on healthy, organic-where-possible meals with lean proteins (no known allergies)
• Manage grocery ordering and delivery through preferred platforms, and put away when items arrive
• Kitchen clean-up and maintenance after cooking

Household Organization & Maintenance

• Maintain and improve existing household organization systems (arts and crafts, drop zone/mudroom and entry, kids' spaces, wardrobe areas, garage)
• Resets and light tidying on workdays — dishes, surfaces, high-traffic areas
• Prep home for weekly cleaners
• Wardrobe management for parents and children, including seasonal clothing swaps
• Seasonal bedding swaps
• Monitor and replace batteries, light bulbs, and similar household items
• Packing and unpacking for travel
• Event, holiday, and guest prep
• Coordinate donation drop-offs

Inventory & Errands

• Restock pantry, fridge, and household supplies; manage running supply lists
• Manage household subscriptions and recurring orders
• Handle returns and gift shopping
• Mail and package handling, including box breakdown

Laundry & Linens

• Fold, organize, and put away laundry
• Dry cleaning drop-off, pickup, and coordination; occasional pressing or steaming
• Maintain a tidy, well-stocked laundry area

Pet Care

• Daily walk on scheduled workdays
• Administer medication as directed
• Schedule grooming and vet appointments
• Maintain pet supplies via reorder management

Deep Cleaning & Special Projects

• Monthly fridge clean-out
• Humidifier and air purifier upkeep
• Organizational and design projects as needed (ex. baby's room setup, children's room décor, hanging frames)
• Seasonal and holiday decorating

Vendor & Property Oversight

• Research, coordinate, and book new vendors and repair services
• Serve as point of contact for the out-of-state property manager and related service providers as needed

Administrative Support

• Assist with travel logistics, including car service coordination
• Stay aware of the family calendar to plan each workday around it

How to Apply

Please submit a short intro letter telling us a bit about yourself and why this role is a great fit, along with an updated resume and 3 professional references with current contact information. Please note that this role requires a background check.

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