Marketing Coordinator

Job Description

The University of Washington Intercollegiate Athletics Department has an outstanding opportunity for a Marketing Coordinator to join their team.

About this Opportunity

Reporting to the Director of Marketing the Marketing Coordinator is responsible for promotional marketing, game presentation, and community outreach. This person will leverage marketing and fan engagement strategies to generate revenue, increase attendance, and engage fans in a collegiate environment and in the Seattle community. 

Overview

The Marketing Coordinator is an entry-level role within the Marketing and Fan Engagement unit, adding value through expertise in promotional marketing, game presentation, and community outreach. This role reports to the Director of Marketing and Fan Engagement and will leverage marketing and fan engagement strategies to generate revenue, increase attendance, and engage fans in a collegiate environment and in the Seattle community. 

Key Responsibilities

Sport Marketing Oversight (30%): Lead administrative marketing oversight for assigned sports by creating promotional marketing gameday themes, communicating with assigned sport coaches and staff, producing gameday run-of-show documents and public address scripts, ordering promotional giveaways, scheduling anthem singers and any affiliated event entertainment, assigning gameday intern responsibilities and overseeing interns on-site, and collaborating cross-departmentally with other ICA units as required.

Game Presentation Stage Management (30%): Assist lead sport marketing contact in game presentation efforts for assigned sports. Responsibilities include communicating with and meeting anthem singers and entertainment performers, executing on-court/field efforts as directed by sport marketing lead, including team entrances and introductions, special recognitions, sponsorship activations, giveaways, mascot and spirit team involvement, halftime entertainment, and concourse tabling activations. Stage management includes close collaboration with event staff such as video, audio, security, and event management.

Outreach Marketing (30%): Assist in program planning, communication, and execution for assigned outreach marketing programs, including, Dubs Club kids club, Montlake Memories fan experiences, Dawg Pack campus events, and the UW Athletics Marketing community outreach event calendar.

Staffing Oversight Assistance (10%): Assist with the oversight of Marketing Interns, including recruitment, hiring, training, office hours oversight, and gameday leadership.

Compliance with the rules and regulations of the University, the NCAA, the Conference, the State of Washington, and any other governing body is of paramount importance to the University.  The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations.  As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• A Bachelor of Arts degree in Communications, English, Journalism, or a related field such as Marketing, Business, or Sports Management is preferred.
• A minimum of one year of experience in marketing and/or live event production, community outreach, or event operations is ideal.
• Additional full-time professional writing or editing experience may substitute for the educational requirement on a year-for-year basis.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Must be proficient in Microsoft Office.
• Experience with Adobe Creative Suite, Sound Director, and Shoflo is preferred but not required.

Preferred Qualifications

• Highly motivated, creative, and self-directed, with excellent written and verbal communication skills.
• Demonstrated ability to lead, mentor, and support students effectively.

Typical Schedule

• Averaging approximately 25–35 office hours per week, in addition to event-related responsibilities.
• A second 12-month term may be offered upon successful completion of the initial term, contingent on performance and meeting position expectations.
• Work hours are flexible and may be balanced with additional part-time employment.
• Frequent evenings, weekend, and/or holiday work may be required based on the event schedules of assigned sports.

Working Conditions

• Work is performed in a combination of office, athletic venue, and event settings, including both indoor and outdoor environments.
• Game-day responsibilities require an active, fast-paced work environment, with the ability to manage multiple priorities and respond to changing event needs in real time.
• May require extended periods of standing and walking during games, events, promotional activities, and community outreach programs.
• May require working in crowded and noisy environments, including athletic venues with amplified sound, music, and large audiences.
• Outdoor events may involve exposure to varying weather conditions.
• Responsibilities may require travel between campus facilities, athletic venues, and community event locations.
• May occasionally require lifting, carrying, setting up, or moving promotional materials, signage, giveaways, and event supplies.

About the Team

The Marketing & Fan Engagement team is a collaborative, creative, and high-energy group focused on creating memorable experiences for fans and strengthening connections with the UW and Seattle communities. Team members work closely across Athletics to bring events and marketing initiatives to life, from developing promotional strategies and executing game-day experiences to supporting fan engagement and community outreach.

Working on the Marketing & Fan Engagement team means being part of a fast-paced and highly collaborative environment where no two days are exactly alike. Team members are encouraged to bring new ideas, take initiative, and contribute creatively while learning from experienced colleagues. Success on the team requires flexibility, strong communication, attention to detail, and a willingness to jump in wherever needed. Learn more about UW Athletics: http://gohuskies.com 

Compensation, Benefits and Position Details

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About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.