Bookkeeping & Administrative Assistant

We are looking for a proactive, detail-oriented Bookkeeping & Administrative Assistant to support a professional business services team with day-to-day bookkeeping, financial reconciliations, and administrative tasks.

The ideal candidate has strong QuickBooks Online experience, excellent problem-solving skills, and the ability to independently manage multiple client accounts while maintaining accurate financial records and meeting deadlines.

This is a fully remote, part-time opportunity offering flexibility, collaboration, and professional growth.

Duties / Task to perform

• Manage day-to-day bookkeeping for assigned clients, including transaction coding, bank and credit card reconciliations, accounts payable, and bill processing.

• Maintain accurate, complete, and up-to-date financial records using QuickBooks Online.

• Investigate and independently resolve reconciliation discrepancies, missing transactions, duplicate entries, and routine bookkeeping issues.

• Perform month-end bookkeeping activities and ensure all assigned work is completed within established deadlines.

• Review financial records to identify errors, unusual balances, incomplete information, and opportunities for improvement.

• Organize and maintain supporting financial documentation, client-specific procedures, and recurring task records.

• Follow up internally on missing information and escalate complex matters when additional guidance or decisions are required.

• Track time accurately by client and task to ensure transparency and productivity.

• Provide administrative assistance, documentation updates, and process improvement support when bookkeeping responsibilities permit.

• Assist with defined marketing and operational support tasks as needed.

• Collaborate with team members to maintain efficient workflows and consistently deliver high-quality work.

Requirements

• Proven experience in bookkeeping, including hands-on proficiency with QuickBooks Online (QBO).
• Strong knowledge of accrual accounting, general bookkeeping principles, accounts payable, and month-end processes.
• Experience performing bank and credit card reconciliations, transaction coding, and financial record maintenance.
• Ability to independently investigate discrepancies, identify errors, and resolve routine accounting issues.
• Proficiency in Microsoft Excel, including basic formulas and spreadsheet functions.
• Strong organizational skills and the ability to manage multiple client accounts and recurring monthly deadlines.
• Excellent attention to detail, accuracy, and quality control.
• Strong written English communication skills and professional communication abilities.
• Ability to communicate effectively in English and Spanish.
• Proactive, resourceful, and dependable, with the ability to work independently and take ownership of assigned responsibilities.
• Strong time-management skills and the ability to prioritize tasks without constant supervision.
• Comfortable learning new software, following established procedures, and maintaining accurate documentation.
• Good judgment when determining which issues can be resolved independently and which require escalation.
• Adaptable, collaborative, and receptive to feedback.
• Experience with Dext or similar document-management software is a plus.

Schedule & Availability: Monday to Friday. Part-time (20 hours per week) flexible (PST).

Benefits

• Fully remote work environment.
• Flexible part-time schedule of 20 hours per week.
• Stable, long-term collaboration.
• One week of initial training and onboarding support.
• Opportunity to work with international teams.
• Clear scope of responsibilities and structured workflows.
• Exposure to modern accounting tools and professional bookkeeping processes.
• Supportive, flexible, and collaborative work culture.
• Opportunity to develop independent decision-making and problem-solving skills.
• Professional development and opportunities for skill growth.