Administrative Assistant with experience in QuickBooks

We are seeking a detail-oriented, organized, and reliable Administrative Assistant to keep an office running smoothly. In this role, you will provide comprehensive administrative support to the team while taking ownership of day-to-day bookkeeping and financial workflows using QuickBooks.

You should have knowledge of accounting principles, good organizational skills, and working knowledge of QuickBooks. A top-notch candidate should have integrity, excellent mathematical skills, and an understanding of data privacy standards.

WE WILL REQUEST A VOICE NOTE FOR THE SCREENING PROCESS.

ADVANCED ENGLISH REQUIRED FOR THE POSITION.

Responsibilities include but are not limited to:

• QuickBooks & Bookkeeping:

  • Enter and categorize daily financial transactions, expenses, and vendor bills in QuickBooks.

  • Create, send, and track client invoices and process incoming payments.

  • Support month-end reconciliations, receipt organization, and basic financial reporting.

• Administrative & Office Operations:

  • Manage incoming phone calls, emails, and physical or digital correspondence.

  • Maintain clean, organized digital filing/record-keeping systems.

  • Coordinate office supplies, vendor relationships, and general needs.

  • Assist leadership with calendar management, meeting scheduling, and travel arrangements as needed.

• Customer & Team Support:

  • Serve as a friendly, professional point of contact for clients, and vendors.

  • Assist with special projects, team onboarding logistics, and company document preparation.