Procurement & IT Asset Management Analyst

Company: SMX Services & Consulting
Location: Colombia
Department: Procurement & Administrative Operations
Seniority Level: Mid-Level
English Proficiency: Intermediate (B1–B2)

Position Overview

We are seeking a Procurement & IT Asset Management Analyst to support and manage SMX's corporate purchasing activities, including laptop procurement, assignment, replacement, and recovery for consultants, as well as IT asset inventory management and the purchasing of promotional materials and office supplies.

Key Responsibilities

• Procurement Management: Handle purchasing requests, obtain quotations, negotiate with suppliers, process purchase orders, and coordinate deliveries.

• Laptop Management: Coordinate the purchase, assignment, and delivery of laptops and IT equipment to SMX consultants.

• Equipment Replacement & Recovery: Manage laptop replacements, returns, and equipment collection when consultants complete their assignments or contracts.

• IT Asset Inventory: Maintain accurate records of company equipment, including serial numbers, assigned users, locations, equipment status, and delivery/return documentation.

• Promotional Materials & Office Supplies: Coordinate the purchasing of branded merchandise (POP materials), promotional items, office supplies, and other corporate requirements.

• Vendor Management: Communicate with suppliers, compare quotations, negotiate pricing, monitor costs, and ensure timely deliveries.

• Internal Coordination: Work closely with IT, Human Resources, Recruiting, Finance, and Operations teams to fulfill procurement and logistics requirements.

• Reporting & Tracking: Prepare reports on purchases, inventory, assigned equipment, and outstanding asset returns.

Required Qualifications

• Bachelor's degree or technical diploma in Business Administration, Industrial Engineering, Logistics, Procurement, or a related field.

• Minimum 3 years of experience in procurement, purchasing, logistics, administrative operations, or inventory management.

• Experience with supplier negotiations, quotations, purchase orders, and vendor management.

• Basic knowledge of IT equipment and technology asset management.

• Intermediate to advanced proficiency in Microsoft Excel and inventory management tools.

• Intermediate English proficiency (B1–B2), with the ability to communicate effectively via email and participate in professional conversations with international teams and suppliers.

• Experience in technology, IT Staffing, or professional services companies is a plus.

Key Skills & Competencies

• Strong organizational and time-management skills.

• Good negotiation and cost-control abilities.

• Attention to detail and accuracy.

• Effective communication and customer-service orientation.

• Proactive, responsible, and solution-oriented mindset.

• Ability to manage multiple requests and priorities independently.

• Strong teamwork and coordination skills.