Subcontracts Supervisor

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.

Position Description

The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment and supplies for Brookhaven National Laboratory operations and programs. The Procurement and Property Management Division does the following:

• Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., “best value” using best commercial practices.
• Supports the Laboratory’s socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.
• Ensures that acquisitions are conducted in compliance with BSA’s Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.
• Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.

PPM has an opening for a Subcontracts Supervisor position within the Procurement and Property Management Department. This individual will report to the Subcontracts Manager.

Essential Duties and Responsibilities:

• Work independently, within established procedures and guidelines, on high dollar/risk and complex procurements with extensive contract administration and reports to procurement management with minimal oversight.  May be delegated procurement or subcontract responsibilities, as needed
• Provide procurement expertise and leadership to meet technical, schedule, and budget requirements. Oversee and/or conduct supplier site visits
• Prepare and present reports on procurement activities, including source and price justification, as applicable
• Document procurement files and perform the contracts administration, as applicable.
• Support and adhere to requirements of procurement's small business and socio-economic plan
• Determine how to resolve complex problems in the procurement and resolve underlying issues without management guidance by using precedents and broad policies
• Provide input to management, coordinates, and controls areas of responsibility
• Develop and implement internal procedures. Normally leads teams and frequently exercises work discretion
• Process higher complexity, risk, priority, and dollar value procurements with a signature authority of ~$1.5M

• Demonstrated commitment to working safely, acting ethically, and taking personal accountability for operational excellence

Required Knowledge, Skills, and Abilities:

• BA or BS degree in a business field, plus ten (10) years direct procurement experience, preferably in federal government procurement
• Experience with the Federal Acquisition Regulation (FAR) and/or Department of Energy Acquisition Regulation (DEAR)
• Possess an advanced understanding of the procurement business discipline, regular business contact within and outside the Laboratory or other Federal facility/agency, to obtain and provide detailed and complex information; tracks, organizes, and analyzes procurement information
• Anticipate and establish paths to avoid problems and manage administrative processes on behalf of management
• Develop and implement internal procedures
• Ability to identify and resolve complex problems in procurements
• Knowledge of information processing software, such as Microsoft Office, including Word, Excel, and PowerPoint
• Skilled at establishing positive working relationships at all levels, internal and external, and sets a positive example for productive teamwork
• Helps expand working relationships and demonstrates the ability to effectively influence relationships
• Solid research, analytical, creative problem-solving, sound judgment, and decision-making skills
• Excellent attention to detail
• Ability to handle deadlines and pressure situations
• Advanced, clear, and concise verbal and written communication
• Effective and efficient time/resource management, organization, planning, and prioritizing workload
• Experience leading small teams or projects to a successful outcome
• Establishes positive working relationships at all levels, both internal and external. Interfaces with Program or Department end user groups, as well as Legal department

Preferred Knowledge, Skills, and Abilities:

• Master’s degree
• Supervisory experience
• Certified Procurement Professional (CPP) or similar certification in government procurement practices
• Experience with the Department of Energy Acquisition Regulation (DEAR)
• Experience in cost analysis and/or cost accounting standards
• Experience with negotiating terms & conditions or other legal documents

Environmental, Health & Safety Requirements:

• The ability to work at a computer/keyboard for extended periods is essential
• Ability to concentrate on accuracy

Other Information:

• Visa Sponsorship is not available for this position
• There is a possibility of remote employment in this role if the candidate is not local. If fully remote, then minimal travel to the Lab may be required

Brookhaven National Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $117,350 - $176,000 / year. Salary offers will be commensurate with the final candidate’s qualification, education and experience and considered with the internal peer group.

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program

Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory – view more information at www.bnl.gov/real-id.  This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act.  Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews. 

As a U.S. Department of Energy laboratory, Brookhaven National Laboratory requires employees to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential in accordance with Homeland Security Presidential Directive 12 (HSPD-12) requirements. The credentialing process is completed as part of onboarding and enables access to DOE facilities and information systems. As a condition of employment, the selected candidate must be able to obtain and maintain a UPIV credential. These requirements are established under DOE Order 206.2 Chg. 2, Identity, Credential, and Access Management (ICAM- Identity, Credential, and Access Management (ICAM)), and DOE Order 473.1A- Physical Protection Program- Physical Protection Program.

About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.  *VEVRAA Federal Contractor

BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file