Executive Assistant

This is a remote position.

Executive Assistant

| Part-Time | Fully Remote

Position Overview

Samco Office is seeking a highly organized, reliable, and proactive Part-Time Executive Assistant to support the owner with administrative, bookkeeping, scheduling, and business coordination responsibilities.

This role is designed to take administrative tasks off the owner's plate as the company continues to grow. The ideal candidate will be comfortable working independently, managing multiple priorities, and learning the company's processes while providing consistent day-to-day support.

The position will begin at a minimum of 20 hours per week, with the potential to grow into a full-time position as the business and responsibilities expand.

Key Responsibilities

Administrative & Business Support

• Provide general administrative and executive support to the business owner.
  

• Organize and maintain important business information and records.
  

• Keep job information organized and easily accessible.
  

• Enter and maintain purchase orders, job addresses, customer information, and related documentation.
  

• Assist with various administrative projects and tasks as needed.
  

QuickBooks & Bookkeeping Support

• Enter invoices, bills, and other financial information into QuickBooks Desktop.
  

• Maintain accurate and organized bookkeeping records.
  

• Help ensure invoices and job-related financial information are properly documented.
  

• Assist with accounts payable and accounts receivable-related administrative tasks as needed.
  

• Follow up on outstanding information or documentation when necessary.
  

Job & Project Coordination

• Organize information related to furniture installation jobs.
  

• Maintain accurate records of purchase orders, job details, addresses, and other project information.
  

• Help ensure information is complete and organized for invoicing and internal use.
  

• Assist with tracking job-related administrative details and deadlines.
  

Scheduling & Calendar Management

• Assist with scheduling appointments, meetings, and business activities.
  

• Maintain and organize the owner's calendar as needed.
  

• Help coordinate schedules and communicate updates.
  

• Ensure important appointments, deadlines, and follow-ups are not overlooked.
  

CRM & Technology

• Maintain accurate information within company systems.
  

• Learn and utilize Pipedrive CRM as needed.
  

• Adapt to existing systems and processes while helping improve organization and efficiency.
  

• Become comfortable learning new software and technology.
  

Required Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Business Coordinator, Bookkeeper, or similar role.
  

• Hands-on experience with QuickBooks Desktop is required.
  

• Strong organizational and time-management skills.
  

• Excellent attention to detail and accuracy.
  

• Strong written English communication skills.
  

• Ability to manage multiple tasks and priorities independently.
  

• Reliable, responsive, and comfortable working remotely.
  

• Strong computer and technology skills.
  

• Ability to learn new systems and processes quickly.
  

• Professional judgment and discretion when handling business information.
  

Preferred Qualifications

• Experience supporting a business owner or executive.
  

• Experience with accounts payable or accounts receivable.
  

• Experience in bookkeeping or financial administration.
  

• Experience with Pipedrive or another CRM.
  

• Experience in construction, furniture installation, office services, or another field-service business.
  

• Experience coordinating schedules, jobs, or field-service operations.
  

Schedule

• Part-Time
  

• Minimum 20 hours per week
  

• Fully remote
  

• Flexible scheduling based on business needs
  

• Potential to transition to full-time as responsibilities and business needs grow
  

Ideal Candidate

The ideal candidate is an organized, dependable self-starter who can become a reliable extension of the business owner.

This person should be comfortable taking ownership of administrative responsibilities rather than waiting to be told what to do at every step. They should be able to keep information organized, identify what needs attention, communicate clearly, and make sure important tasks and details do not fall through the cracks.

The right candidate will also be comfortable starting with a defined set of responsibilities while being flexible enough to take on additional responsibilities as they become familiar with the business.

What Success Looks Like

Success in this role means the owner has more time to focus on growing and operating the business because administrative responsibilities are being handled consistently and accurately.

The successful candidate will:

• Keep QuickBooks and financial information organized and up to date.
  

• Maintain accurate job and customer records.
  

• Help keep scheduling and administrative tasks organized.
  

• Proactively follow up on outstanding items.
  

• Become familiar with the company's systems and processes.
  

• Take increasing ownership of administrative and coordination responsibilities.
  

• Ultimately become a trusted and dependable extension of the owner.
  

Requirements

Required Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Business Coordinator, Bookkeeper, or similar role.
  

• Hands-on experience with QuickBooks Desktop is required.
  

• Strong organizational and time-management skills.
  

• Excellent attention to detail and accuracy.
  

• Strong written English communication skills.
  

• Ability to manage multiple tasks and priorities independently.
  

• Reliable, responsive, and comfortable working remotely.
  

• Strong computer and technology skills.
  

• Ability to learn new systems and processes quickly.
  

• Professional judgment and discretion when handling business information.