Recruiting Coordinator

ABOUT HARGROVE

Hargrove Management Services Organization, Inc is a leading national law firm support company dedicated to collaborating with Hargrove Firm, a highly esteemed estate and tax planning firm based in Louisville, Kentucky. Together, we strive to make a difference in the lives of our clients by offering top-notch, efficient support to our team of exceptional lawyers. We are committed to delivering excellence in every aspect of our work.

POSITION OVERVIEW

Hargrove MSO is seeking a highly organized, detail-oriented, and proactive Recruiting Coordinator to support our growing Legal Talent Acquisition function. This individual will assist with day-to-day recruiting activities, including ATS administration, resume review, interview scheduling, candidate communication, and various talent acquisition projects.

The ideal candidate will have at least 3 years of experience supporting a recruiting function, excellent communication skills, and the ability to manage multiple priorities while working independently in a 100% remote environment.

KEY RESPONSIBILITIES

• Maintain and administer the Applicant Tracking System (ATS), ensuring accurate candidate records, job postings, and recruiting workflows.

• Review resumes and applications to identify qualified candidates based on position requirements.

• Coordinate and schedule interviews between candidates and hiring managers.

• Communicate with candidates throughout the hiring process to ensure a positive candidate experience.

• Assist with candidate sourcing, outreach, and talent pipeline management.

• Support job postings, recruiting reports, hiring metrics, and general administrative activities.

• Assist with offer preparation, background checks, and pre-employment coordination as needed.

• Partner with Talent Acquisition leadership on recruiting initiatives, process improvements, and special projects.

QUALIFICATIONS

• Minimum of 3 years of experience supporting a recruiting or talent acquisition function preferred.

• Hands-on experience with Applicant Tracking Systems (ATS) and recruiting platforms.

• Experience reviewing resumes, scheduling interviews, and coordinating candidate communications.

• Strong organizational skills, attention to detail, and ability to manage competing priorities.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office, including Outlook, Excel, and Word.

• Demonstrated ability to work independently, stay organized, and maintain productivity in a 100% remote work environment.

• Ability to collaborate effectively with hiring managers and team members across multiple locations.

• Previous recruiting experience in a law firm, professional services, or corporate environment preferred.

WHY HARGROVE

• Competitive salary and benefits

• 401(k) with employer match

• Comprehensive health insurance

• Paid time off

• Flexible work arrangements

• Room for growth

• A collaborative, national team

Hargrove Management Services Organization, Inc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.