Administrative Assistant II

 

About Avaya

Avaya is an enterprise software leader that helps the world’s largest organizations and government agencies forge unbreakable connections.

The Avaya Infinity™ platform unifies fragmented customer experiences, connecting the channels, insights, technologies, and workflows that together create enduring customer and employee relationships.

We believe success is built through strong connections – with each other, with our work, and with our mission. At Avaya, you'll find a community that values your contributions and supports your growth every step of the way.

Learn more at https://www.avaya.com

Job Information

Job Code: 99930124

Job Family: Business Support

Job Function: Administrative Professionals

About The Responsibility

• Office Operations Management: Coordinate daily administrative tasks, such as managing department-specific email correspondence and ensuring office supplies are consistently stocked.
• Scheduling and Coordination: Manage calendars, book meeting rooms, and organize travel arrangements or company events to ensure smooth time management for the team.
• Communication Hub: Act as the first point of contact for internal and external inquiries, directing phone calls, and greeting visitors with a professional and helpful demeanor.
• Data Entry and Reporting: Accurately maintain databases, update records, and prepare basic reports or presentations using software like Microsoft Office or Google Workspace.
• Financial Administration Support: Assist with basic bookkeeping tasks, such as processing invoices, tracking expenses, and managing petty cash in alignment with company policy.

What we are looking for -

We are seeking a motivated and organized Operations Assistant to support our team's daily operations. The ideal candidate will be the central point of contact for the office, ensuring a smooth administrative and operational workflow. This role requires excellent organizational skills, a proactive approach to problem-solving, and the ability to handle various tasks efficiently.   Quick Highlights:  

• 100% Remote (anywhere in UAE)
• Working hours: 9 AM to 6 PM GST
• Experience: 0-2 years of relevant experience in an administrative or operations support role.
• Education: Bachelor's Degree or higher in a relevant field.
• Nationality: Must be a Saudi/UAE National.
• Skills: Proficiency in productivity suites (e.g., Microsoft Office, Google Workspace).
• Attributes: Strong time-management skills, a high level of discretion, and excellent communication abilities.

Experience

1 - 3 Years of Experience

Education

Bachelor degree or equivalent experience

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Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Avaya is an Equal Opportunity employer and a U.S. Federal Contractor. Our commitment to equality is a core value of Avaya. All qualified applicants and employees receive equal treatment without consideration for race, religion, sex, age, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other protected characteristic. In general, positions at Avaya require the ability to communicate and use office technology effectively. Physical requirements may vary by assigned work location. This job brief/description is subject to change. Nothing in this job description restricts Avaya right to alter the duties and responsibilities of this position at any time for any reason.