Executive Assistant (Job ID: CHASAM1EA)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟

Are you an obsessively organized, detail-oriented operational assistant with an advanced AI skillset who excels at high-speed execution? We are seeking a part-time Executive Assistant based in LATAM or South Africa to serve as the administrative anchor for a high-performing student-entrepreneur managing a multi-state insurance sales district, a tech startup, and campus leadership roles!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Executive Assistant

• Job ID: CHASAM1EA

• Location: LATAM / South Africa

• Job Status: Part-Time (15–20 hours/week, 3–4 hours/day, 5 days/week)

• Work Schedule: Monday to Friday, morning & afternoon check-ins required (EST)

• Salary: $12 – $14 per hour

• Target Start Date: ASAP

🏢 About the Client

The client is an FSU junior majoring in Professional Sales and Risk Management Insurance while running a multi-state insurance sales district (managing full-time agents and seven-figure municipal accounts). Beyond core academic and business commitments, he serves in executive leadership across three campus organizations, leads campus tours, and is launching a tech startup (Chapter-ly). Operating at an exceptionally fast pace, he requires a highly structured operational assistant to manage schedule governance and eliminate administrative friction.

💼 About the Role

This is a high-leverage operational role where you will act as the client’s administrative anchor. You will execute a structured daily routine featuring 15-minute morning and evening touchpoints to set priorities, accept delegated tasks, and audit completed work. You will own the master calendar, handle ad-hoc administrative/personal errands, leverage advanced AI tools (Claude, ChatGPT), analyze sales practice reps, and keep all academic, venture, and extracurricular logistics strictly on track.

🎯 Key Responsibilities

• ⏱️ Daily Governance & Check-Ins: Conduct 15-minute morning briefings to set top priorities and accept task delegations; conduct 15-minute evening check-ins to audit progress and close open loops.

• 🤖 AI Workflow Optimization: Utilize advanced AI tools (Claude, ChatGPT, workflow automations) to build schedules, automate outreach, aggregate syllabi, and optimize daily routines.

• 📅 Master Calendar & Priority Governance: Maintain panoramic visibility over a complex schedule spanning 15 credit hours, sales lab trial blocks, district calls, tour shifts, and multi-club obligations. Resolve schedule conflicts at least two weeks out.

• 📊 Sales Analytics & Role-Play Prep: Transcribe recorded sales practice reps within 24 hours (extracting metrics like filler-word count and talk-to-listen ratio) and deliver 1-page prospect research briefs 48 hours prior to graded role-plays.

• 📚 Academic & Testing Logistics: Track testing center booking windows, audit course announcements to deliver a concise 5-line summary every Sunday evening, and maintain grade trackers.

• 🚗 Ad-Hoc Admin Execution: Quickly resolve daily administrative tasks and personal errands (e.g., appealing parking tickets, managing vendor refunds, keeping business cards stocked).

• 🚀 Venture & Extracurricular Admin: Provide admin support for app store launch logistics, national chapter outreach, fundraising tracking, and event logistics.

✅ Qualifications & Skills

⭐ Core Requirements:

• Proactive & Detail-Oriented: Absolute obsessiveness over dates, deadlines, and tracking; comfortable enforcing accountability and resolving conflicts independently.

• Advanced AI Skillset: Hands-on experience using Claude, ChatGPT, and automation tools to increase productivity and build operational efficiencies.

• High-Speed Execution: Proven ability to hit strict turnarounds (24-hour transcriptions, 48-hour prospect briefs, immediate morning testing alerts).

• Sales Interest: Genuine interest in sales methodology to produce high-quality prospect research briefs and accurate analytics.

• Concise Communication: Exceptional written and verbal English communication; able to synthesize complex updates into concise, high-impact briefings.

🚀 Submit your application today and take the first step toward your next great opportunity!

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