Scheduling Coordinator (33024)

At ExamWorks, we're committed to delivering exceptional service through collaboration, accuracy, and customer care.  We're looking for a highly organized Scheduling Coordinator to join our team in a 100% remote, work-from-home role.

If you're someone who enjoys juggling multiple priorities, solving problems, and helping people while working in a fast-paced environment, we'd love to hear from you.

As a Scheduling Coordinator, you'll be responsible for scheduling and coordinating appointments between clients, physicians, and examinees. You'll ensure that client requirements for provider specialty and location are met while arranging any necessary ancillary services to support the appointment process.

ESSENTIAL JOB FUNCTIONS:

• Schedule examinations through the system database.
• Schedule and confirm appointment dates and times with physicians’ offices.
• Communicate with clients regarding appointment scheduling, physician CV’s, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
• Confirm receipt of records for record review referrals.
• Prepare and send exam notification letters daily.
• Communicate with physicians, clients and or examinees.
• Submit client invoice and/or issues to accounting if charges are incurred.
• Ensure prompt pre-payment for services issued when required.
• Coordinate ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed.
• Respond to requests for report status and/or information.
• Provide support to other offices as needed.
• Arrange lodging and or transportation for out-of-town examinees.
• Process mail, deliveries and shipments as needed.
• Participate in various educational and or training activities as required.
• Perform other duties as assigned.