This is a remote position.
ABOUT ACCESS OFFSHORING
We specialize in providing US and Australian businesses with experience and qualified professionals based in the Philippines. Not only does our team of recruiters have extensive experience in sourcing and recruiting offshore talent, we also help Australian businesses implement best practice when it comes to building an offshore team.
ABOUT THE CLIENT
Our client is a boutique public relations firm helping entrepreneurs, podcasters, authors, thought leaders and celebrities build their visibility, credibility and personal brand through media.
POSITION SUMMARY
We are looking for a highly organized and proactive Executive Assistant to support business leaders with business development, follow-up and day-to-day organization. The ideal candidate is exceptionally detail-oriented, communicates confidently, works well at a fast pace and uses AI regularly in their work.
KEY RESPONSIBILITIES
Executive & Business Development Support:
- Manage calendars, meetings, travel, to-do lists and follow-up actions.
- Track deadlines, commitments and outstanding items to keep priorities moving.
- Manage email and support timely communication with leads, prospects and business contacts.
- Coordinate outreach and schedule calls with leads from conferences, LinkedIn, business cards and other sources.
- Maintain accurate lead, contact and CRM records.
Systems & Team Support:
- Coordinate priorities and outstanding actions across business leaders and team members.
- Complete agreed tasks and actions to help keep work moving.
- Maintain organized email and contact lists.
- Use ChatGPT and Claude confidently in day-to-day work.
- Ask clarifying questions, gather needed information and make practical suggestions.
- Participate actively in team meetings, including having your camera on.
Requirements
SKILLS & QUALIFICATIONS
- 3+ years of experience as an Executive Assistant or similar senior support role.
- 1+ years of regular professional use of AI tools such as ChatGPT and Claude.
- Strong experience with calendar, meeting, travel, email and follow-up management.
- Exceptional attention to detail, organization and follow-through.
- Excellent spoken and written English.
- Strong experience managing CRM systems and maintaining accurate records.
- Experience with Slack, Calendly, Google Workspace/Gmail and Zoom.
- Able to manage multiple priorities in a fast-paced environment.
- Confident asking questions, communicating reminders and keeping stakeholders informed.
- Able to work independently while staying aligned and actively engaged with the team.
- Dependable, results-focused and committed to high-quality work and integrity.
NICE TO HAVE
- Experience working with U.S.-based companies or stakeholders.
- Experience supporting a business development or client-facing leader.
- Experience setting up a CRM.
- Experience with Basecamp and/or ConvertKit.
WORKING SCHEDULE
U.S. schedule: Mon AM – Fri PM, 9:00 AM–5:00 PM ET / Philippine schedule: Mon PM – Sat AM, 9:00 PM–5:00 AM PHT.
Benefits
Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients.
Access Offshoring is dedicated to saving business owners 2,000,000 hours by 2031 and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent.
We recognise that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more.
Here are just some of our benefits:
- US client and US hours
- Work from Home Allowance
- HMO for you AND a dependent
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
- And of course, a competitive salary
