ABOUT THE ORGANIZATION
The Ali Forney Center (AFC) protects LGBTQ+ youth from homelessness and helps them build the tools needed to live independently. Founded in 2002, AFC provides housing, healthcare, and educational support to thousands of youth each year. AFC creates an affirming, supportive environment where LGBTQ+ youth can thrive.
SCHEDULE: Monday - Friday 9am-5pm
LOCATION: Manhattan, Headquarters
WORKPLACE FLEXIBILITY: Hybrid 1 day remote
POSITION SUMMARY
The Controller will oversee AFC’s day-to-day accounting operations and safeguard the accuracy and integrity of the agency’s financial records. This role supervises the in-house Bookkeeper, reviewing and approving their work across accounts payable, accounts receivable, expense coding, and card tracking. The Controller will work closely with the agency’s outsourced finance firm and various departments to approve transactions, monitor budgets, coordinate finance workflows, and liaise between programs and finance.
KEY RESPONSIBILITIES
Accounting Operations
- Manage the day-to-day operations of the accounting function, including the general ledger, accounts payable, accounts receivable, and payroll allocations.
- Maintain the chart of accounts and ensure accurate and consistent coding of revenue and expenses across programs, departments, locations, and funding sources.
- Serve as the agency’s primary liaison with the outsourced finance firm regarding accounting operations, month-end close, financial reporting, and required deliverables.
- Review and approve the Bookkeeper’s work, including invoice processing, vendor onboarding, expense coding, and account reconciliations.
- Monitor the integrity and completeness of accounting records and ensure transactions are recorded accurately and timely.
Accounts Payable & Expenses
- Review and approve vendor bills and payment requests in accordance with agency policies and established approval requirements.
- Review and approve new vendor setups and ensure appropriate documentation is maintained.
- Oversee timely and accurate submission and reconciliation of corporate card activity through BILL Spend & Expense.
- Ensure appropriate segregation of duties between the preparation, review, approval, and payment of financial transactions.
- Monitor general ledger activity to ensure transactions are appropriately coded by grant, location, account, department, and funding source.
Cash Flow & Budget Monitoring
- Oversee cash flow forecasting and monitor cash balances to support sufficient liquidity for operational needs.
- Review weekly and monthly cash flow projections and communicate significant changes, risks, or anticipated cash needs to the CEO and appropriate finance leadership.
- Review and approve disbursements and recommend payment timing in accordance with agency policy and cash flow requirements.
- Monitor budget-to-actual performance, analyze variances, and provide explanations and recommendations to department directors.
- Attend department budget meetings and help leaders understand and interpret financial results, budget performance, and available resources.
Accounts Receivable & Revenue
- Post or review development-related revenue activity and reconcile transactions with the organization’s development CRM.
- Post or review contract deposits and reconcile receipts with contract records.
- Support government contract vouchering, billing, and reconciliation processes.
- Reconcile contract receivables and monitor outstanding balances, coordinating with program and contract staff to resolve aged or unpaid receivables.
- Reconcile pledges receivable and monitor outstanding balances, coordinating with Development staff on collection and reconciliation activities.
- Identify discrepancies between accounting records, contract records, development systems, and supporting documentation and coordinate timely resolution.
