Remote Subcontracts Administrator

SUBCONTRACTS ADMINISTRATOR

Position Description Summary: Reporting to the Director of Procurement, the Subcontracts Administrator is responsible for the full lifecycle administration of subcontracts primarily in support of U.S. Government contracts, as well as non-commercial and select commercial requirements. The successful candidate will have strong experience in subcontract sourcing, negotiation, compliance, and performance management of subcontractors.

Essential Duties and Responsibilities:

• Ensure all subcontracting activities comply with company policies and procedures, prime contract requirements, FAR/DFAR regulations, and applicable state and local laws. 
• Provide proposal support by reviewing solicitations, identifying FAR/DFAR flow-down requirements, and assisting with subcontract pricing, assumptions, and exceptions. 
• Develop and issue RFPs/RFQs, conduct bidder conferences, evaluate proposals, and perform cost/price analyses to ensure fair and reasonable pricing. 
• Negotiate subcontract terms and conditions, including flow-down clauses, to achieve optimal value while mitigating risk. 
• Award, administer, and manage subcontracts through the complete lifecycle, including modifications, changes, and closeouts. 
• Monitor subcontractor performance, conduct regular evaluations, and address issues such as delays, quality concerns, or non-compliance. 
• Partner with internal stakeholders (Program Management, Contracts, Operations, Accounting, Quality, and Procurement) to forecast subcontract needs and align with program requirements. 
• Maintain accurate, complete, and audit-ready subcontract files and documentation in accordance with regulatory and company standards. 
• Identify, qualify, and develop a reliable base of subcontractors using effective sourcing techniques. 
• Resolve subcontractor disputes, claims, and performance issues while protecting the company’s interests. 
• Stay current with regulatory changes, market conditions, and industry best practices that could impact subcontracting activities. 
• Recommend improvements to subcontracting policies, procedures, and processes to enhance efficiency and compliance. 
• Prepare subcontracting reports, metrics, and analyses for department and leadership review. 
• Support CPSR (Contractor Purchasing System Review) readiness and internal audits as required.

Minimum Qualifications and Experience

• 3–6 years of progressive experience in subcontracts administration, contracts management, or related procurement roles, with significant exposure to U.S. Government contracts strongly preferred. 
• Thorough knowledge of FAR and DFAR regulations, including subcontract flow-down requirements, is required. 
• Demonstrated experience in full-lifecycle subcontract management (solicitation through closeout). 
• Familiarity with Costpoint (or similar govcon ERP systems) is highly preferred. 
• Professional certification (CPSM, CPCM, CFCM, or equivalent) is a plus. 
• Proficient in Microsoft Outlook and Excel. 
• Experience with foreign subcontracting and procurements involving ITAR/EAR is a plus. 
• Strong negotiation, analytical, and cross-functional collaboration skills. 
• Solid understanding of various contract types (FFP, CPFF, CPIF, T&M, etc.) and their application in government contracting.

Benefits: The company currently offers a 401(k) plan, health & dental insurance, and paid time off.

GardaWorld Federal is an Equal Opportunity/Affirmative Action Employer