Staff Accountant

Tarrytown Expocare Pharmacy is seeking a Staff Accountant to function as day-to-day support for the accounting department and its deliverables, with a primary emphasis on core accounting operations. This is a broad support role – spanning recurring close entries, account reconciliations, accounts payable management, and treasury/audit support – built for an early-career accountant (typically 2–3 years post-graduation) ready to take detailed, recurring work off senior team members' plates while building toward broader ownership over time.

This role is designed to absorb well-defined recurring close, transactional, and project-support work that would otherwise fall to more senior members of the team, freeing them for higher-value analysis and review. The Staff Accountant works in close partnership with those team members, handling the detailed prep, documentation, and follow-through that keep the accounting department's deliverables on track, with scope for broader GL ownership as skills, tenure, and performance grow. Compensation reflects the full breadth of responsibility built into this seat, along with a clear step up to the next level over time.

Exciting opportunity in a Long-Term Care Pharmacy!

Now Hiring - Staff Accountant

Hours: M-F, standard business hours

Location: either Hybrid in Austin, TX or remote in Dallas, TX

Job Type: Full-Time, Permanent

Key Responsibilities

This role starts as a support function across the areas below – working under the direction of the Controller and senior members of the team. Scope, autonomy, and ownership are expected to expand over time as experience and demonstrated performance warrant.

Continuous Close & General Ledger

• Maintain fixed asset, prepaid expense, intangible asset, and similar recurring schedules in FloQast – reviewing new additions each month and posting the related depreciation/amortization entries for senior review.
• Assist in preparing and posting other recurring monthly journal entries – including payroll allocations, benefits/401(k) allocations, lease entries, Work-in-Process (WIP) reconciliation and rollforward, recurring accrual templates, and comparable entries as assigned – for senior review.
• Assist with account reconciliations, recurring reclass, miscellaneous bank entries, and other close-related tasks as needed.
• Support sales tax calculations and remittances, state and local filing support, and other related compliance tasks as needed.
• Own recurring ACH payment workflows, company card (Ramp/Navan) transaction coding, and related updates across accounting systems as needed.

Cash Application & Treasury Support

• Provide day-to-day support for cash application and AR posting, helping keep receipts applied and unapplied cash queues current for the Cash/AR team as payer/lockbox automation (835/ACH) continues to mature.
• Assist with daily third-party payer cash reconciliation and distribute daily lockbox activity to the billing team to enable timely private-pay posting.

Audit & Project Support

• Serve as the primary support resource for senior accounting and treasury team members – handling data pulls, schedule maintenance, and follow-through on their behalf so they can stay focused on analysis and review.
• Provide hands-on support for ad hoc finance projects, system implementations/testing, and process documentation as assigned.

Accounts Payable & Vendor Management

• Own AP activity within the Charted platform – reviewing and coding vendor bills/invoices as they route for approval – and manage the shared accounting inbox; as Charted automates day-to-day invoice processing, this role's AP focus shifts toward exceptions, vendor setup, and oversight rather than manual processing.
• Manage payment runs, positive pay, AP checks, and vendor portal payments.

• Bachelor's degree in Accounting, Finance, or a related field required.
• 2+ years of accounting and general ledger experience; strong internship experience considered for recent graduates.
• Working knowledge of GL fundamentals, journal entries, and account reconciliations under GAAP.
• Exposure to an ERP/accounting system a plus.
• Solid working user of Microsoft Excel (pivot tables, lookups) and comfortable learning new systems (FloQast, Ramp/Navan, banking portals).
• High attention to detail and accuracy managing high-volume, recurring transactional work against firm deadlines.
• Team-oriented, coachable, and eager to take on increasing responsibility; healthcare, pharmacy, or multi-state/multi-entity experience a plus.
• Genuinely motivated to work smarter, not harder – actively looks for ways to leverage tools, automation, and available resources to build scalable, end-to-end workflows rather than defaulting to manual, repetitive processes.