Human Resources Assistant

Job Title: Human Resources Assistant Location: Remote (U.S. based) FLSA Classification Non-exempt Job Description:

Orbital Engineering, Inc. is currently seeking a Human Resources Assistant (Recruiting, Learning & Development, HR) to provide administrative and operational support to the Talent Acquisition, Learning & Development, and Human Resources teams. This position is ideal for an organized, detail-oriented professional looking to grow a career in Human Resources or Recruiting.

The Human Resources Assistant will play a key role in delivering an exceptional candidate and team member experience by assisting with applicant screening, interview coordination, pre-employment activities, and a variety of HR projects and administrative functions. This position will also assist the Learning & Development function. The Human Resources Assistant must thrive in a fast-paced environment, demonstrate strong communication and organizational skills, and effectively manage multiple priorities while maintaining a high level of attention to detail.

Essential Functions

Talent Acquisition

• Review incoming applications and conduct initial candidate screenings to determine qualifications
• Coordinate and schedule interviews with candidates, hiring managers, and recruiters
• Facilitate scheduling of agency interviews with internal team
• Maintain applicant tracking system (ATS) records and ensure candidate information is accurate and up to date
• Communicate professionally with candidates throughout the hiring process
• Assist recruiters with job postings, sourcing efforts, and recruiting initiatives as needed
• Support recruiting events, career fairs, and other talent acquisition activities
• Assist with generation of monthly KPI report
• Coordinate and process team member referral payments
• Provide backup support for Talent Acquisition Specialist responsibilities during periods of absence (As needed)

Human Resources

• Assist with coordination of pre-employment activities including background checks, drug screenings, employment verifications, and onboarding tasks
• Monitor the completion of pre-employment requirements and communicate with candidates regarding outstanding items
• Assist with onboarding and new hire documentation
• Maintain confidential team member records and HR documentation
• Support HR projects, reporting, and administrative initiatives
• Coordinate of team member recognition program (Snappy)
• Respond to company reviews on external sites (Indeed/Glassdoor/LinkedIn)
• Assist with invoice processing (DISA, Accurate Background, etc.)
• Coordinate administration of charitable contribution program
• Coordinate distribution of new hire survey reports and provide summary reports
• Coordinate creation of team member business cards
• Assist Executive Assistant with holiday party planning
• Assist with generation of turnover and headcount reports
• Assist with PTO setup in HRIS system
• Send exit surveys as needed
• Assist with I-9 completion for new hires
• Assist with Electronic personnel file creation in HRIS system
• Assist with special projects as required
• Provide backup support for Human Resources Generalist responsibilities during periods of absence (As needed)
• Assist with monitoring HR inbox
• Assist with new hire goal planning set up
• Monitor VISA status/action items of applicable team members

Learning & Development

• Assist with processing of tuition reimbursement program for team members
• Coordinate team member logins/assignment for training (UKG, Coursera, RedVector)
• Provide administrative support to learning and development manager
• Assist with coordination of the Internship Program (timeline, status updates, scheduling of events, process surveys, etc.)
• Provide backup support for Learning & Development Manager responsibilities during periods of absence (As needed)

Other Duties
Please note that this job posting does not list all duties and responsibilities that are required of this job.  Duties and responsibilities may change at any time with or without notice.   Qualifications   Required Qualifications

• High School Diploma or equivalent required
• 1-3 years of related HR or administrative experience
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• A strong focus on customer service as well as active listening
• Ability to manage multiple priorities while meeting deadlines
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams
• Ability to maintain confidentiality and handle sensitive information with professionalism

Preferred Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred

Location Note: This is a remote position. Compensation is based on market data and internal equity and may vary depending on the candidate’s location.   Salary Range: $22 to $29 per hour (approximately $45,000 to $60,000 annually).  This rate may fluctuate based on experience, qualifications, and location.    Benefits: A commitment to excellence and hard work will be rewarded with a competitive salary, career advancement opportunities, and a comprehensive benefits package designed to support your health, financial security, and work-life balance. Our benefits include medical, dental, vision, and prescription drug coverage; a 401(k)-retirement savings plan; and supplemental insurance options. We also provide company-paid life and AD&D insurance, company-paid short-term disability coverage, and a generous paid time off program to ensure you have the support and flexibility you need both professionally and personally.   About Orbital:
Powered by People, Driven by Solutions Since 1969, Orbital has been specializing in project development, project execution and asset management for the heavy industrial sectors and utilities. Our regional offices, hands-on mentality, and world-wide integrated teams provide an ability to leverage subject matter experts and industry best-practices wherever a project may lie geographically. Our focus steadfastly remains on finding and delivering the best solution, regardless of where that team sits across our organization. At Orbital, our power is our people.   Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.