Accounts receivable specialist

RemoteLegalStaff exists because there are incredibly talented legal professionals all over the world who've never had a shot at the U.S. legal market. We place and fully manage remote legal staff for U.S. law firms, hiring from Latin America, the Philippines, South Africa, and beyond.

We're growing fast, and we don't just place people and disappear. We train them, manage them, go to bat for them, and help them build real careers.

Our internal team is the engine behind all of it. You won't be a cog here. You'll be the reason someone on the other side of the world lands an opportunity that changes their trajectory.

Are you interested in becoming part of this amazing team? Click apply!

About the role

We're hiring an Accounts Receivable Specialist to manage the day-to-day billing and collections process across our client accounts.

This is a focused, execution-heavy role. You'll be responsible for keeping invoices accurate and on time, tracking payments, following up on outstanding balances, and keeping our AR records clean. You'll follow established processes closely and escalate anything that falls outside them.

What you'll do

• Generate and send client invoices accurately and on schedule
• Track incoming payments and apply them correctly to client accounts
• Monitor outstanding balances and follow up on overdue accounts using existing templates and escalation guidelines
• Maintain accurate AR records and reconcile account balances
• Flag discrepancies, unusual account activity, or payment issues to the finance lead
• Keep client account records organized and up to date in Xero/QuickBooks (or similar systems)
• Support month-end AR close activities as directed

What we're looking for

• 3+ years of experience in accounts receivable, billing, or bookkeeping
• Working knowledge of Xero/QuickBooks or similar accounting platforms
• Comfortable with Excel for basic tracking and reconciliation
• High attention to detail and consistency
• Clear, professional written English for routine account communications
• Comfortable working remotely and following defined processes
• Experience with a growing or founder-led company is a plus

You'll thrive here if you....

• Are detail-oriented and don't let errors slide
• Follow processes carefully and know when to escalate rather than improvise
• Stay on top of recurring tasks without things slipping
• Communicate clearly when a balance or account looks off
• Are reliable, organized, and comfortable with repetitive, high-volume work
• Can hit the ground running with minimal ramp-up on AR fundamentals

This role isn't for you if you...

• You want to own reporting, forecasting, or client relationship strategy
• You avoid repetitive, detail-heavy work
• You struggle with deadlines or follow-through
• You need to figure things out on your own without guidance
• You're uncomfortable handling financial information

What success looks like in the first 90 days

• You've taken full ownership of the AR process with minimal errors
• Client balances are accurate and up to date
• Overdue accounts are being tracked and followed up on consistently
• You've proven reliable with our systems and tools

What we offer

• Fully remote position with a flexible work schedule
• Competitive base salary
• Annual performance bonus
• Anniversary loyalty bonuses
• Company-sponsored health insurance
• Generous PTO that increases with tenure (up to 30 days per year)
• Birthday PTO day
• 7 U.S. paid holidays
• 5 paid sick days per year
• Bereavement leave
• Additional unpaid personal leave available
• Home office stipend for equipment and workspace upgrades
• Computer replacement stipend
• Monthly internet allowance (increases with tenure)
• Professional development and training programs
• Education support for high performers
• A collaborative, supportive team culture where people are genuinely invested in each other's success
• A fast-moving environment where your work has real visibility and direct impact
• Clear path to growth: we promote from within and reward people who perform

How to apply?

• Hit Apply, and you'll be redirected to our application form.
• Follow all instructions carefully

How our hiring process works:

We are a fully remote company, and our hiring process reflects that. The first stages are completely asynchronous: no surprise calls, no scheduling pressure. You will complete a short written application and, if selected, move through an async assessment at your own pace. Candidates who advance through the initial stages will then be invited to schedule a live interview.

We communicate clearly at every step and respect your time throughout!