Bid Coordinator

Since 1992, our people have been the secret to our success. Menemsha has delivered thousands of successful projects to both private and public sector clients throughout North America and internationally, including P.F. Chang’s, Wingstop, Starbucks, Lululemon, Office Depot, CVS, Citibank, Regions Bank, Citizens Bank, and Tractor Supply Co. Our reputation is built on the outstanding innovation and technical excellence that our people deliver.

Together we nurture an inclusive and collaborative culture that embraces new ideas and exciting new technologies. We empower each other to succeed. We celebrate our successes. We stand on great thinking, not on formality. We support our staff in all they do, recognizing that each of us has passions outside of work as well. Menemsha is a great place to invest in your talent, to learn from others, and to grow. Something special is happening at Menemsha and we invite you to see for yourself. We look forward to saying hello.

Job Summary

Administers and coordinates the activities in support of obtaining subcontractor bid coverage throughout the estimating process for either bid or negotiated client projects. Reports directly to Lead Bid Coordinator /and works in conjunction with the Estimating and Project teams. 80% of the job is phone solicitation and follow-up to ensure subcontractor coverage.

Essential Duties and Responsibilities

• Prepare construction documents and supporting documentation (appendix specification, etc.) for distribution to vendors/subcontractor.
• Utilize various resources for the solicitation of qualified subcontractors, including but not limited to Menemsha field resources, Oneteam.com, project management, online sourcing, unions, landlord referrals, etc.
• Identify subcontractor/trade requirements for associated project(s). Communicate with assigned project manager/estimating team to identify qualified subcontractors to solicit and confirm trade list is accurate and meets the requirements of the project scope as identified within the construction documentation provided.
• Solicit subcontractors via phone, heavy phone contact required, to gain subcontractor interest.
• Phone follow-up for subcontractors interested in bidding.
• Respond to subcontractor calls regarding the project or additional information needed. Secure the correct response from Estimating, Project Manager as required to respond timely to the subcontractor(s) questions. 
• Timely management of subcontractor bid responses. Ensure access to all essential parties for review in a timely manner to meet the clients bid due date. Strict adherence to the ‘Estimating Task List’ deliverable dates.
• Assists with special projects as assigned.

Work Environment

General office environment.

Menemsha Offers the Following Benefits Package:

• Medical
• Dental
• 401K
• Paid Time Off & Holidays
• Disability Benefits
• Life Insurance
• Parental Leave
• Employee Perk Program
• Direct Deposit

Education & Experience

• High School diploma required. College Degree preferred.
• Telesales Experience preferred.
• Basic Construction knowledge preferred.
• Ability to read construction documents/blueprints preferred.

Knowledge, Skills & Abilities

• Perseverance and creativity in getting the job done.
• Prioritization and time management skills.
• Heavy phone work.
• Follow thru and self-motivation essential.
• Excellent analytical skills.
• Highly organized.
• Excellent verbal and written communication skills.
• Microsoft Excel, Microsoft Word, Microsoft Outlook.
• A ‘do whatever it takes’ attitude.

Physical Demands

Must be able to lift and carry plans, drawings and blueprints weighing up to 40 lbs.

Some bending, stooping, grasping and prolonged sitting.