Legal Operations Associate

Legal Operations Associate

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary: The Legal Operations Associate will support corporate governance, entity management, and compliance initiatives across Salas O'Brien, with primary responsibility for coordinating the cleanup, withdrawal, and dissolution of inactive legal entities filed with the Secretary of State offices. This role works closely with Legal, Tax, Finance, Treasury, and business leaders to resolve compliance issues, restore entities to good standing when required, and complete state filings necessary to discontinue inactive entities.

This is a temporary full-time position intended to support a focused corporate entity rationalization project.

Essential Responsibilities

• Research corporate entity records with Secretary of State offices and other regulatory agencies.
• Maintain and update entity tracking databases and related documentation.
• Identify inactive entities and determine dissolution or withdrawal requirements.
• Coordinate with Tax and Finance teams regarding outstanding taxes, fees, and filing obligations.
• Assist with returning entities to good standing when required prior to dissolution or withdrawal.
• Prepare, organize, and submit dissolution, withdrawal, and related compliance filings.
• Track filing status and ensure completion of required actions.
• Communicate with internal stakeholders regarding project status and outstanding requirements.
• Support Legal department projects and corporate governance activities as assigned.
• Develop reports and documentation related to entity management and compliance activities.

Qualifications

• Recent law school graduate or candidate awaiting bar examination results preferred.
• Previous internship experience with Salas O'Brien strongly preferred.
• Strong research, organization, and project management skills.
• Ability to manage multiple priorities and navigate complex administrative processes.
• Strong communication and collaboration skills.
• Proficiency with Microsoft Office Suite, including Excel.

Location: Remote

Travel: 0%

Compensation

The expected base salary range for this role is $USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.