Promotional Products Coordinator

This position is fully REMOTE! Applicants must reside in TEXAS.

Weekly hours 20-40, depending on candidate availability and workload. Schedule is flexible between the hours of 8a-5p Monday through Friday. 

What to know about working here:

At Gandy Ink, we are a tight-knit crew dedicated to becoming the best in the world at our craft while creating fans inside and outsid
e of the company. We live and die, hire and fire by our core values of excellence, teamwork, innovation, and enthusiasm. We develop relationships between staff, vendors, and customers based on trust and respect while fostering a culture of continuous improvement within each department. We are pursuing growth as a company and are looking for a world-class team member who will walk with us through that journey.

Benefits

• 401K with up to 4% Match
• Medical, Dental, Vision, Life, Short and Long Term Disability
• Generous Vacation and PTO plan
• Annual employee recognition and rewards
• Growth opportunities

Job Title: Promotional Products Coordinator

Reports To: Promotional Products & Sourcing Manager

Department: ASI

FLSA Status: Non - Exempt

Revision Date: 09/10/2026

Job Summary

Under direct supervision of the Promotional Products & Sourcing Manger, this position is responsible for all duties that fall under the ASI department. This includes but is not limited to purchasing, product/vendor entry, new product research, ASI research and ordering, and both internal and external communication via email, phone, etc.

Essential Job Functions

•  Daily ordering of all outsourced and some blank items.
•  Full understanding of the flow of art, purchasing, and vendor production.
•  Monitoring all purchase orders for receiving, issues, balancing, shortage from vendors, changes on orders.
•  Entering and updating all part numbers associated with internal database.
•  Ordering and approving all ASI (outsourced) orders with vendors.
•  Communicate with Sales Reps and CSR on issues, backorders, minimums, and all ASI related items.
•  Communicate with receiving and warehouse daily on orders that are due and any issues.
•  Perform end of month duties such has receiving in PO’s, adding credit card receipts, etc.
•  Answer emails from sales reps and customer service reps and assist them as needed.
•  Assist in updating pricing with vendor price increases or new formulas.
•  Other duties as assigned

Qualifications:

•  Some college; or equivalent combination of education and experience
•  Strong skills in work planning and scheduling
•  Basic computer skills
•  Excel knowledge
•  Willing to work extra hours during peak season
•  Attention to detail a must
•  Strong communication skills both written and verbal
•  Must be very organized and capable of handling multiple tasks
•  Must be a team player and willing to help others.

Cognitive or Mental Requirements of the Job:

Employee must be able to see and hear, read, and write. Requires adaptability, analyzing, assessing, calculating, decision making, dependability, judgment, reading, speaking, following direction, handling multiple priorities, and reasoning.

Physical Demands:

• Lifts- Often 34-66%
• Stand- Always 67-100%
• Walk- Always 67-100%
• Sit- Always 67-100%
• Carries- Some 1-33%
• Pushes- Never 0%
• Pulls- Some 1-33%
• Climbs- Some 1-33%
• Balances- Some 1-33%
• Bends- Some 1-33%
• Twists- Some 1-33%
• Crawls- Never 0%
• Stoops- Some 1-33%
• Reaches- Some 1-33%
• Lifting Under 10 Lbs.- Often 34-66%
• Lifting 10-24 Lbs.- Some 1-33%
• Lifting 25-50 Lbs.- Some 1-33%
• Lifting Over 50 Lbs.- Never 0%
• Carrying Under 10 Lbs.- Often 34-66%
• Carrying 10-24 Lbs.- Some 1-33%
• Carrying 25-50 Lbs.- Some 1-33%
• Carrying Over 50 Lbs.- Never 0%
• Reaching Above Shoulder Height- Some 1-33%
• Reaching At Shoulder Height- Some 1-33%
• Reaching Below Shoulder Height- Some 1-33%

NOTE: This job description is not intended to be all-inclusive. This document should in no way be considered a guarantee of employment. Employee may perform other related duties as needed based on the ongoing needs of the business. Texas is an Employment-At-Will state and implies no specific length of employment.