Executive Assistant

Job Title: Executive Assistant

Location: South Africa

Job Type: Full-Time, Remote

Working Hours: US Hours (9am-5pm EST)

Salary: South African Rand (ZAR)

We are looking for an exceptionally experienced, proactive, and highly capable Executive Assistant to provide direct support to a busy executive/founder.

This is not a role for someone who needs constant direction or waits to be told what to do. The ideal candidate will act as a true right-hand person — anticipating needs, taking ownership, making confident decisions, and getting things done quickly and efficiently.

You will be trusted to manage a combination of executive, business, administrative, and personal responsibilities, often working across multiple priorities at once. The successful candidate must be exceptionally responsive, organised, tech-savvy, discreet, and comfortable operating in a fast-paced environment where priorities can change quickly.

Key Responsibilities

• Provide high-level executive and personal support to the executive/founder.
• Manage calendars, scheduling, appointments, and competing priorities.
• Coordinate meetings, follow-ups, reminders, and outstanding action items.
• Proactively follow up on tasks and ensure nothing falls through the cracks.
• Handle both business and personal requests with professionalism and discretion.
• Manage purchases, orders, deliveries, and general logistics.
• Assist with administrative and credit-card-related tasks.
• Coordinate with internal and external contacts on behalf of the executive.
• Independently prioritise incoming requests and determine the appropriate next steps.
• Anticipate the executive's needs and take action before being asked.
• Keep track of multiple moving parts and provide timely updates.
• Resolve issues independently wherever possible rather than escalating every decision.
• Use technology and digital tools confidently to improve efficiency and organisation.
• Maintain a high level of confidentiality when dealing with sensitive personal and business information.

Requirements

• Previous Executive Assistant or Personal Assistant experience is essential.
• Proven experience directly supporting a busy executive, owner, founder, or senior leader.
• Demonstrated ability to manage both business and personal responsibilities.
• Strong calendar and scheduling management experience.
• Excellent organisational and follow-up skills.
• Strong written and verbal communication skills.
• Exceptional responsiveness and sense of urgency.
• Highly tech-savvy and comfortable learning and using new systems and software.
• Able to work independently with minimal supervision.
• Strong judgment and the confidence to make decisions without needing detailed instructions.
• Excellent attention to detail and follow-through.
• Strong discretion and the ability to handle confidential information appropriately.
• Previous remote working experience is preferred.
• ABA, healthcare, or medical industry experience would be highly beneficial.

Thinking of applying? Here's the inside scoop.

Let us walk you through the next steps.

Step 1 – Complete Your Application

Fill in our application form and upload your CV. This stores your profile in our Applicant Tracking System (ATS) and places you into our active job pipelines, making it easier for us to match you with current and future opportunities.

Step 2 – The First Look (One-Way Video Interview)

This is where your application comes to life. We review your CV and video interview to get a feel for your experience, communication style, and overall fit. If we like what we see, you're on to the next step!

Why do we ask for a video?

Because a résumé can tell us what you've done, but it can't show us you. Your video is your moment to shine, and it helps us see:

• How you communicate and connect with people.
• How you present yourself professionally.
• Other opportunities you might be an even better fit for (bonus surprises!).

Think of it as your personal trailer. One great video means we can pitch you for multiple roles and get you in front of the right employers, faster.

Heads up: Some clients watch your video directly, so make it one you'd be proud to have represent you. This is your highlight reel—make it count!

Step 3 – Let's Actually Talk

A Recruitment Specialist calls to chat about your experience, your availability, what you want to earn, and the role itself. Consider it a friendly vibe check.

Step 4 – The Fine Print, Made Fun

We break down what it's like working as an independent contractor—hours, pay, contract terms, the whole deal. No surprises, no fine-print sneakiness. You'll get it all in writing.

Step 5 – Matchmaking Time

Our Talent Delivery Team plays cupid, matching you to clients where you're most likely to shine. We can't promise everyone gets picked, but we're rooting for you.

Step 6 – Showtime

Got shortlisted? We'll set up your interview, prep you like a pro, and have your back the whole way—with a Reworks teammate right there facilitating.

Step 7 – The Verdict

We chase feedback the second it lands and keep you in the loop.

Fraud Disclaimer:  ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.