Grants Coordinator

Department: Finance 

Reports to: Grants Manager 

Location: Remote 

Salary Range: $36.92 - $49.39

*New hires are typically brought into the organization between the minimum to midpoint of the salary range posted depending on qualifications, internal equity, and the budgeted amount for the role. 

Formerly the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health’s groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone. 

Position Overview: 

The Grants Coordinator provides administrative and coordination support across the full lifecycle of grant management—from proposal development through submission, tracking, reporting, and closeout. Working closely with the Grants Manager and internal stakeholders, this role helps ensure that all grant-related activities are organized, compliant, and completed on schedule, particularly for federally funded programs such as SAMHSA and the 988/Lifeline initiative. The ideal candidate is highly organized, detail-oriented, and eager to learn about federal grants and nonprofit funding operations. 
 

Job Duties/Responsibilities: 

• Coordinate proposal and reporting processes: Support the preparation, editing, and submission of grant proposals, amendments, and reports by gathering materials, formatting documents, and tracking deadlines. 

• Maintain accurate grant records: Track all grant-related deliverables, milestones, and correspondence using internal systems; ensure files and documentation are up to date and audit-ready. 

• Assist with compliance and documentation: Support adherence to federal and organizational policies (e.g., 2 CFR Part 200), ensuring proper recordkeeping and documentation for procurement, contracts, and reporting. 

• Facilitate communication and collaboration: Schedule meetings, coordinate reviews, and ensure timely communication between Program, Finance, Legal, and external partners. 

• Support budget and procurement processes: Assist with collecting quotes, preparing purchase documentation, and monitoring vendor or consultant deliverables under grant-funded projects. 

• Track and update grant calendars: Maintain centralized calendars and dashboards for submission deadlines, progress reports, and key milestones. 

• Contribute to quality and process improvements: Identify opportunities to streamline workflows and improve grant management efficiency. 

• Participate in professional development: Engage in DEIB learning and training related to grant compliance or nonprofit funding. 

• Other duties as assigned. 

Required Skills/Abilities: 

• Strong organization, time management, and attention to detail 

• Clear writing, editing, and document formatting 

• Proficiency with Microsoft Office, Google Workspace, and database tools 

• Ability to coordinate multiple projects and meet deadlines collaboratively 
   

Required Qualifications: 

• Bachelor’s degree preferred; equivalent experience considered 

• 2+ years of experience supporting grants, contracts, or nonprofit program administration (federal grant exposure preferred) 

• Basic understanding of the federal grant lifecycle and related regulations (e.g., 2 CFR Part 200);  

Physical Requirements: 

• Must be able to remain in a stationary position 50% of the time. 

• Will frequently communicate over video calls with internal and external colleagues.  

We determine base pay through a comprehensive review of skills, experience, education, certifications, geographic location, and other relevant factors. The range listed reflects the compensation parameters for the role and does not represent the full compensation package. A complete overview of compensation and benefits will be provided by the Talent Acquisition team during the hiring process.

Full time employees will be eligible for excellent comprehensive benefits, including medical, dental, vision, supplemental income insurance, employer paid disability insurance, employer paid life insurance, pre-tax FSA for medical and dependent care, and 401K available.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Vibrant will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Vibrant Emotional Health is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, creed, color, religion, gender, gender identity, sex, sexual orientation, citizenship status, national origin, marital status, age, physical or mental disability, genetic information, caregiver status or any other category protected by applicable federal, state or local laws.

Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to induce you to pay a fee for services related to recruitment or training. Vibrant does NOT charge any application, processing, or training fee at any stage of the recruitment or hiring process. All genuine job openings will be posted on our careers page and all communications from the Vibrant recruiting team and/or hiring managers will be from an @vibrant.org email address.