General Accounting with Property Management

Position Summary:

We’re looking for an experienced, detail‑oriented General Accounting Staff member to support the finance function of a multi‑entity property management group. You’ll work closely with the Financial Controller to deliver accurate day‑to‑day accounting, reconciliations, and compliance support across Xero and PropertyMe, with a focus on Australian real estate and trust accounting environments.

Key Responsibilities:

General Accounting & Xero

• Process and reconcile daily bank transactions across multiple entities in Xero.

• Maintain accurate bookkeeping and general ledger records, including supplier invoices, bills, and expense transactions.

• Perform bank and credit card reconciliations and monitor accounts receivable outstanding balances.

• Review and allocate transactions to the correct entity and chart of accounts; investigate unreconciled, duplicated, or incorrectly recorded items.

• Maintain supporting documentation for all financial transactions.

• Assist with intercompany transaction and loan reconciliations.

• Support month‑end balance sheet reconciliations and prepare related schedules.

PropertyMe / Property Management Accounting

• Process and review property management financial transactions in PropertyMe, including rent, fees, and disbursements.propertyme.com+2

• Reconcile PropertyMe transactions against bank activity and Xero records; identify and resolve discrepancies between portfolio activity and accounting records.

• Review management fees, letting fees, marketing income, and other property‑related income for accuracy and correct allocation to landlord/property.

• Assist with property management portfolio reporting (new, archived, and restored managements).

• Investigate PropertyMe reconciliation issues and coordinate with the Property Management team to obtain operational information as needed.

• Maintain accurate landlord and property financial records within PropertyMe.propertyme.com+1

Payroll & Employee Accounting

• Assist with payroll preparation and review in Xero Payroll, including timesheets, leave, allowances, deductions, and payroll changes.

• Support superannuation reconciliation and payment preparation.

• Maintain payroll supporting schedules and employee financial records.

• Assist with salary sacrifice and other employee deduction reconciliations.

• Support payroll month‑end and year‑end processes and reporting.

Month‑End & Compliance Support

• Assist with monthly P&L and Balance Sheet reconciliations and prepare supporting schedules for month‑end reporting.

• Review GST coding on transactions and identify items requiring correction; assist with GST transaction reviews and BAS preparation.ato+2

• Support preparation of PAYG, payroll tax, and other tax/compliance schedules as required.

• Assist with preparation of documentation for accountants, auditors, and external advisers.

• Maintain organised records and supporting documentation for tax and compliance purposes, in line with ATO record‑keeping

Finance Administration

• Monitor finance inboxes and respond to supplier and internal accounting queries.

• Request missing invoices, receipts, and supporting documents from internal and external stakeholders.

• Maintain supplier and payment information in Xero and related systems.

• Assist with payment processing and approval workflows.

• Communicate with internal teams regarding accounting discrepancies and missing information.

• Support the Financial Controller with ad‑hoc accounting and finance tasks as needed.

Skills & Experience

• Previous bookkeeping or general accounting experience, ideally within an Australian environment.

• Hands‑on experience with Xero (general ledger, reconciliations, AP/AR)

• Experience with PropertyMe or a similar property management system; understanding of trust/property accounting workflows is highly valued.

Technical Requirements:

• Equipment is self-provided

Computer:

• RAM: 8GB

• HDDISDD: 512 GB

• PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)

• Operating System: Windows 11 Home or Pro

• Power Backup: Power station, Powerbank, UPS, and etc.

• Extra Display: Secondary/External Monitor

• Audio & Video: Noise-Cancelling Headset + Web Cam

• Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off

• Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)

• Annual Trip - connect with the broader Wingman community in person

• Dedicated Support Contact (CSM) - someone to help you succeed and stay connected

• Access to a Network = collaborate with follow contractors and onshore specialists

• Opportunities to Upskill - optional sessions, peer learning, and developmental pathways

• More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads

• High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments

• Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes

• Advisory Support - HR, Tax, and setup guidance available to make contracting seamless

• 100% Work-From-Home Contracts - all engagements designed for remote delivery

Pre-engagement requirements for Independent Contractors:

• BiR as you are a contractor (Required to submit any contributions required by the government.)

• NBI or Police Clearance

• Any Government-issued 10

Note: If you think you have the skills and experience  we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.