Executive Assistant - Operations Manager (ZR-724)

Horizon Tech is seeking a highly organized, proactive, and dependable Executive Assistant to support the Operations Manager. This role is responsible for managing priorities, coordinating administrative activities, owning projects, maintaining documentation, and creating greater capacity for the Operations Manager. 

Key Responsibilities:

• Manage calendars, meetings, appointments, emails, priorities, and follow-ups.
• Prepare meeting agendas, materials, notes, and action items.· Take ownership of projects using a 10/80/10 approach—understand direction, complete the majority of the work independently, and present a developed result for review.
• Conduct research, coordinate resources, communicate with stakeholders, and track projects through completion.
• Create and maintain SOPs, policies, checklists, training materials, KRAs, and other operational documentation.
• Organize digital files and maintain the company knowledge base and information systems.
• Assist with HR administration, employee records, onboarding documentation, training records, and related follow-ups.
• Coordinate business records and administrative requirements such as licenses, insurance certificates, vendor documents, W-9s, reports, and renewals.
• Draft professional correspondence, reports, forms, and other materials for the Operations Manager.
• Identify opportunities to streamline, standardize, automate, and improve administrative processes.

Requirements: 
Qualifications & Skills:

•  2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Assistant, Office Manager, or similar role preferred.
• Excellent organizational, time-management, communication, and follow-through skills.
• Strong attention to detail and ability to manage multiple priorities.· Proficiency with Microsoft Office or Google Workspace.
• Strong research, documentation, and project coordination abilities.· Self-motivated, proactive, adaptable, and comfortable working independently.
• Ability to learn new tools, systems, and processes quickly.

Success in This Role: 

The successful candidate will proactively manage administrative responsibilities, keep projects moving, maintain organized and accessible information, anticipate the Operations Manager's needs, and continuously identify ways to improve efficiency.

Other Details

• Job Timings: On-site 6:00 PM to 3:00 AM.
• Office location: Off to Shahrah-e-Faisal, PECHS, Karachi