LauLau Offshore and Nearshore Staffing

Executive Assistant - full time or part time

We are seeking an experienced Executive Assistant to provide high-level remote support to a U.S.-based business owner, executive, or professional team.

This role is suited for a highly organized professional who manages priorities well, communicates confidently, and keeps complex schedules, projects, and administrative responsibilities moving.

Key Responsibilities

• Manage calendars, appointments, meetings, and scheduling across multiple priorities.
• Coordinate travel, including flights, hotels, transportation, and detailed itineraries.
• Manage inboxes, draft correspondence, organize follow-ups, and flag urgent matters.
• Prepare meeting agendas, notes, presentations, reports, and business documents.
• Track action items, deadlines, and executive priorities.
• Coordinate with clients, vendors, team members, and external partners.
• Support project management and ensure assigned tasks move forward on schedule.
• Maintain organized digital files, records, and shared folders.
• Conduct online research and prepare concise summaries for executive review.
• Handle confidential business and personal information with discretion.
• Assist with expense tracking, invoices, receipts, and administrative reporting.
• Support CRM updates, contact management, and business development follow-up.
• Use AI tools to support research, drafting, organization, and productivity.
• Work within Microsoft 365, Google Workspace, Zoom, Slack, and other cloud-based business systems.
  

Candidate Requirements

• Minimum 5 years of professional experience as an Executive Assistant, Personal Assistant, Administrative Manager, or similar senior support role.
• Minimum 2 years of experience supporting U.S.-based executives, business owners, or professional services firms.
• Strong experience managing complex calendars, inboxes, travel, meetings, and competing priorities.
• Excellent written and verbal English communication skills.
• Strong business writing and professional correspondence skills.
• Advanced proficiency with Microsoft Office 365 and/or Google Workspace.
• Experience with project management, CRM, or task management platforms.
• Strong attention to detail and follow-through.
• Ability to work independently and anticipate executive needs.
• Excellent judgment when handling confidential or sensitive information.
• Strong organizational and time management skills.
  

For Every LauLau Professional

• Proven employment stability, with at least two years of tenure in each prior role.
• Excellent written and verbal English communication skills.
• Advanced hands-on experience with AI tools such as ChatGPT, Claude, and Gemini.
• Reliable high-speed internet, professional equipment, and a quiet home office.
• Consistent availability during U.S. business hours.
• Commitment to a long-term remote position with a U.S. company.