💼 Executive Assistant (Consulting Operations)
🌎 LatAm
🏠 Remote
About Our Client
Our client is a boutique pricing and margin excellence consulting firm built around a team with deep, practitioner-led pricing expertise. The firm operates across advisory, technology, and a fractional Center of Excellence, serving industries with high pricing complexity like oil and gas, manufacturing, CPG, and materials.
About the Role
We're looking for an Executive Assistant to support two senior executives at the firm. This is a high-trust, high-ownership role. You'll manage complex calendars, own inbox triage and follow-up, coordinate meetings end to end, handle contracts and key files, and act as the operational backbone for two busy principals who need a right hand they can genuinely rely on.
This role suits someone who works independently by default. You'll be trusted to run with things, anticipate what's needed before being asked, and operate with minimal supervision.
Responsibilities
- Own complex calendar management for two executives, including scheduling, rescheduling, and prioritizing across shifting demands and time zones
- Coordinate internal and external meetings, calls, and appointments end to end, including all logistics
- Triage and prioritize both executives' inboxes, drafting and sending follow-ups on their behalf with the right tone
- Capture meeting notes and actions and follow up to ensure completion without being asked
- Prepare, adjust, send, and file executed agreements including NDAs, maintaining organized, version-controlled records across SharePoint
- Maintain the CRM, send LinkedIn outreach on the executives' behalf, and support light business development coordination
- Arrange and book travel, including flights, hotels, ground transport, and detailed itineraries
- Identify opportunities to improve workflows and drive adoption of better tools and processes
- Handle additional ad hoc administrative tasks as they come up
What We're Looking For
- 3 to 5 years of experience as an Executive Assistant supporting senior executives directly
- Strong calendar and diary management experience, including complex, shifting schedules across multiple stakeholders
- Excellent written and spoken English, able to communicate professionally on behalf of senior principals
- Proven ability to work independently and proactively with minimal supervision
- Comfortable acting as the right hand to two executives simultaneously, balancing competing priorities across both
- Strong proficiency in Microsoft 365, including Outlook, Word, Excel, and SharePoint
- Exceptional organizational skills and attention to detail, able to manage high volumes of competing tasks accurately under pressure
Nice to Have
- Experience with LinkedIn outreach and CRM platforms such as HubSpot
- Background supporting executives in a consulting, professional services, or advisory environment
- Familiarity with contract management and document organization workflows
Work Schedule
- 100% remote setup so you can work wherever you're most productive
- This position operates on a full-time basis, with dedicated hours to ensure alignment with the team and delivery of quality work
- Availability during US business hours
Compensation & Time Off
- Compensation paid in USD
- Paid bi-monthly on the 15th and 30th
- Paid Time Off according to company policy
- Holidays observed according to company guidelines
Application Requirements
Please submit:
- An updated resume
- A 1–2 minute Loom video introducing yourself, describing how you've managed complex calendars and inboxes for multiple executives simultaneously, and sharing an example of a time you anticipated a need and acted on it before being asked
Only candidates who submit a Loom video will be moved to the next step of the hiring process.
