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Admin Coordinator - Part Time #26-21668

US Tech Solutions

Role overview

Qualifications

  • Associate degree and 2 years of experience
  • 2 years in a technical school setting with hands-on experience
  • High school diploma / GED and 4 years of experience

Responsibilities

  • Managing complex calendars, scheduling meetings across global time zones
  • Coordinating domestic and international travel, including expense reporting via Concur
  • Preparing and proofreading correspondence, reports, and presentations
  • Supporting department operations such as onboarding/offboarding, technology set-up, and workspace coordination

Key facts

Hard skills

Other skills

  • Client Confidentiality
  • Microsoft Outlook
  • Microsoft Excel
  • Microsoft PowerPoint
  • Communication
  • Proactivity
  • Problem Solving

About the company

US Tech Solutions logo

US Tech Solutions

Staffing & Recruiting

USTECH SOLUTIONS is the largest privately owned diversity workforce partner with a global footprint. For 20+ years, we have partnered with leading MSPs and some of the world’s largest enterprises to deliver a flexible workforce. We serve Fortune 500 giants and growing businesses alike, reinventing the role of humans in a digital workforce. ‘Reinventing Human’ is about connecting you with top talent and seamlessly integrating new hires into your programs through our next gen AI powered Talent platforms. As the largest private diversity supplier in the US, we champion inclusion and unlock hidden potential. We work with leading MSPs and are a trusted strategic partner to the world’s top brands. At USTECH SOLUTIONS, we're inverting the talent hiring pyramid by offering a range of solutions from curated talent pools, workforce management services, and IT services resourcing to IC compliance. Our legacy and close affinity to the computing industry has equipped us with the expertise and vision to provision AI platform solutions that help organizations to innovate faster. Considering Statement of Work? Meet US Tech Digital (ustechdigital.com). We're helping businesses achieve digital leadership through our tailored SOW solutions, utilizing market-leading technology products and our proprietary in-house developed platform solutions. Explore our full range of services and solutions by visiting our website: ustechsolutions.com

Company details

Company typeLarge
IndustryStaffing & Recruiting
Company size1001 - 5000

Links

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Job description

Duration: 05 months contract

Job Description:
  • Primarily responsible for managing multiple and/or complex calendars, coordinate domestic/international travel arrangements, and expense reporting.
  • Will also manage complex administrative support activities, and occasionally assisting supervisor in coordination of management issues, (i.e., reviews, goals and department/staff goals and objectives).
  • Additional responsibilities include independently coordinating calendared meetings, complex onsite/offsite meetings, leading administrative projects, providing management with status/activity reports.
  • Assisting staff members with the compiling documents for submissions, formatting, and distribution of submissions. May also be responsible for taking, transcribing, and distributing meeting minutes, project tracking (i.e. budget, database, timelines), as well as demonstrating the ability to interact with outside vendors and various levels of management.
Skills:
  • Administrative support experience, comfortable using multiple computer systems, able to shift gears and be comfortable with ambiguity
  • Must be able to recognize priorities and reorganize priorities for staff that they are supporting, proactive in thinking and able identify potential issues, track action items.
  • Provide ongoing communication to team to stay on track, look for areas of continuous improvement.
  • Concur, Workday, Teams, MS Outlook, Word, Excel, and PowerPoint in an office setting. 
Basic Qualifications:
  • Associate degree and 2 years of experience OR
  • 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of experience 
Top 3 Must Have Skill Sets:
  • Complex Calendar Management
  • Travel & Expense Coordination
  • Executive-level Discernment, Confidentiality and Professionalism
  • Candidates should be ready to interview immediately 
Day to Day Responsibilities:
  • Managing complex calendars, scheduling meetings across global time zones
  • Coordinating domestic and international travel, including expense reporting via Concur
  • Preparing and proofreading correspondence, reports, and presentations
  • Supporting department operations such as onboarding/offboarding, technology set-up, and workspace coordination
  • Partnering with other administrative professionals and functional areas to ensure alignment and communication
  • Collaborating on special projects and events as needed
  • Assisting with budget tracking and vendor coordination
  • Maintaining confidentiality and professionalism in all interactions
Note:
  • This is a part-time role estimating 25 hours/week
  • Remote but required to be flexible accommodating PST business hours 
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
 
"US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran"
 
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