Full-Time Virtual Assistant

Full-Time Virtual Assistant (Remote)
Full-time, Long-term Role
Location: Remote
Hours: 8 AM 5 PM EDT (GMT-4, Fort Lauderdale first 2 weeks), then 8 AM 5 PM WEST (GMT+1, Madeira, Portugal)
Compensation: $560 - $720/month based on hourly work, paid weekly. Compensation will be based on experience.

Build a Career That Actually Excites You

At Shark Life Media, we dont just do marketing we build the systems that scale home service businesses and change the lives of their founders and the families they employ.

We're a fast-moving, founder-led company that values autonomy, creativity, and excellence.

Were looking for a Virtual Assistant who thrives in a fast-paced environment, takes initiative, follows directions with precision, and keeps operations running like clockwork. If youre highly organized, a clear communicator, and love making things happen we want to meet you.

What You'll Own (Key Responsibilities)

- Project Coordination Keep tasks moving, timelines on track, and team members accountable inside tools like Asana and Slack
- Inbox & Calendar Management Sort, respond, flag, and prioritize emails; book meetings and manage multiple calendars
- Travel & Logistics Coordinate travel, book accommodations, and prep itineraries for the team or founders
- Outreach Support Make outbound calls to collect information or coordinate logistics on behalf of the founder
- Social Monitoring & Tracking Monitor engagement, pull metrics, and update weekly reports (no posting required)
- Internal Communications Join meetings, take detailed notes, track deliverables, and communicate action items clearly
- Research & Documentation Conduct deep-dive research, summarize findings, update internal SOPs and spreadsheets
- Marketplace Support Help post and manage listings for sales items or event-related inventory (one-time project, ~2 months)
- Transcription Transcribe meeting audio or Looms into clear action plans and SOPs
- General Admin Keep operations running smoothly: CRM upkeep, spreadsheet formatting, light data entry
- General Operations Support Be the glue that holds our team together. Anticipate what our founders need before they even ask

You're a Great Fit If You...

- Speak and write fluent, professional English (bonus points for an American accent)
- Are highly organized, responsive, and detail-focused
- Learn quickly and enjoy figuring out new tools or systems independently
- Can follow detailed directions like its second nature
- Are confident making calls and communicating clearly when representing someone else
- Have experience with Google Workspace, Slack, Asana, and Zoom
- Know your way around Asana like a pro
- Are a GPT wiz (yes, we mean it)
- Thrive in a fast-moving, high-accountability environment
- Love being the person who just gets it done
- Have a sense of humor youll need it, were fun and fast-paced

Bonus Skills (Not Required, But Nice to Have)

- Experience supporting founders or executive teams
- Familiarity with social media platforms for business (even if you're not posting)
- Bookkeeping skills using QuickBooks Online
- Experience with Go High Level

Why Youll Love Working With Us

- A supportive, drama-free team that values communication and trust
- Room to grow and continuous learning opportunities
- Meaningful work that supports real businesses and real people
- Solid systems, processes, and expectations that help you thrive
- A lot of laughs and fun along the way

How to Apply

Please send us your resume, a short message or video (video is highly encouraged) explaining why this role excites you, and use the word Watermelon somewhere in your message so we know you actually read this.

Ready to grow with a company that sees you as more than just a task-ticker?
Apply now and lets build something extraordinary together.