Procurement Specialist

The Procurement Specialist ensures products and services are purchased in a cost-effective and timely manner leveraging best practices and providing exceptional customer service. Partners with departments across the organization to manage sourcing, vendor negotiations, and terms.

• Manage the purchasing process from selecting suppliers to providing guidance on sourcing and procurement processes.
• Prepare and process purchase orders and purchase requisitions, and maintain documentation of the acquisition of goods and services
• Promote a culture of long-term saving on procurement costs.
• Collaborating with IT, create documentation around evaluation, integration, and governance following IT best practices for application adoption, license provisioning, security, privacy, and user on- and off-boarding.
• Develop and track action plans for upcoming renewal dates.
• Assist stakeholders with identifying tools to increase business effectiveness.
• Build and manage the selection of preferred vendors and document the selection process for those vendors
• Sourcing, negotiating, and engaging reliable suppliers and vendors to secure advantageous terms
• Request for Proposals (RFPs) and contracts
• Evaluates and analyzes purchasing trend and price trend to identify forecasting demand and minimize purchasing costs.
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Building and maintaining long-term relationships with vendors and suppliers.
• Coordinate payment, delivery, scheduling, and organization of purchases, and place orders to ensure ongoing supply, if needed· Performing risk assessments on potential contracts and agreements.
• Performs other related duties as assigned by management.

• Bachelor’s degree in supply chain management, logistics, or business administration or certification a plus
• 2-5 years’ experience in procurement, purchasing, or supply chain management
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Demonstrated skill in dealing with vendors and external suppliers while maintaining good business relationships throughout negotiations.
• Strong interpersonal skills to build relationships with suppliers and internal teams.
• Ability to initiate and facilitate communication, reach agreement on deliverables and timelines, mediate through obstacles, and negotiate toward win/win outcomes.
• Displayed ability to work comfortably with all levels of the organization.
• Strong analytic and quantitative skills to evaluate and compare bids and make recommendations.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail oriented.