Senior Payroll Specialist (f/m/d)

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The opportunity

Join our Northern Europe HUB Payroll team and play a key role in delivering a seamless payroll experience in a dynamic, fast-paced shared services environment. This opportunity is a permanent Payroll Specialist position supporting Belgium. You will support the accurate and timely delivery of payroll services, working closely with an outsourced payroll provider and collaborating with HR, Finance, and other stakeholders to ensure a consistent, compliant, and reliable payroll process.

This role offers the opportunity to contribute across the full employee lifecycle, ensuring payroll accuracy from onboarding through to offboarding. With a strong focus on Belgium payroll processes, local compliance, collaboration, service excellence, and continuous improvement, this is a highly visible and impactful position within the Northern Europe HUB Payroll team.

You will be part of a supportive and evolving regional environment where ideas are valued and improvements are encouraged. With exposure to Belgium payroll, cross-functional stakeholders, and regional ways of working, this role provides the chance to strengthen technical capability, build strong relationships, and make a meaningful contribution to the employee experience.

How you’ll make an impact:

• Manage end-to-end payroll processing with the Payroll Partner, ensuring all inputs are accurate and submitted on time.

• Own payroll inputs, validations, reconciliations, and post-payroll checks to ensure outputs are accurate and aligned.

• Apply strong understanding of Belgium payroll processes, statutory requirements, deductions, benefits, and employee lifecycle events.

• Partner with HR to ensure accurate payroll processing across starters, contractual changes, absences, and leavers.

• Maintain robust payroll controls and ensure compliance with internal policies, audit standards, GDPR, and relevant Belgian legislation.

• Manage payroll queries and transactional requests, ensuring timely, accurate, and service-minded resolution.

• Support payroll reporting, audits, documentation requirements, and process improvements across Belgium and the Northern Europe HUB.

Your background:

• Proven experience in payroll within shared services, HR operations, or outsourced payroll environments.

• Demonstrated knowledge of Belgium payroll processes and employment legislation.

• Solid understanding of payroll reconciliations, controls, audits, and compliance requirements.

• Experience working with external payroll providers.

• High level of accuracy, attention to detail, and problem-solving capability.

• Strong communication and stakeholder management skills, with the ability to work effectively across countries and functions.

• Fluent in French, Dutch, and English.

• Experience with Workday and ServiceNow would be advantageous.

More about us

We offer a permanent position in a collaborative, growth-minded environment where quality, initiative, and continuous improvement are valued. You will have the opportunity to contribute to a regional payroll team, strengthen Belgium payroll expertise, and support reliable service delivery for employees and stakeholders.

• 32 days Vacation

• Hybrid work from home policy (3 days/week remote)

• Pension Scheme, hospitalization insurance

• Meal voucher: 10€/day

• Representation allowance and internet allowance

• Mobile phone + subscription

• Eco Voucher

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.