• Manage professional Word document formatting, templates, document production and controlled PDF creation.
• Maintain Dropbox folders, document registers, revision controls and project filing systems.
• Maintain Excel registers, project/action registers, correspondence records and business documentation.
• Set up new clients and projects, manage filing and retrieval, and assist with document requests.
• Use AI/ChatGPT-generated content to produce professional, branded and controlled business documents.
• Progressively take ownership of project administration, including HSEQ records, contractor documentation, mobilisation, reporting and project close-out.
Client Information
A professional consultancy supporting clients across the energy, construction and infrastructure sectors. The business provides health, safety, operational and project support and is looking for a reliable administrator to become a trusted part of the team.
Must Haves
• Open to Filipinos ONLY based in the Philippines.
• Advanced Microsoft Word formatting and document production.
• Strong Microsoft Excel skills.
• Previous project administration or document control experience.
• Strong file management and document organisation skills. • Experience with Dropbox or similar document management systems.
• Adobe/PDF document management experience.
• Excellent written and verbal English.
• Exceptional attention to detail. Strong communication and responsiveness.
• Ability to work independently and take ownership. • Comfortable using AI/ChatGPT within business workflows. • Ability to learn new systems and processes quickly.
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
Connect With Us
https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker
