Licensing & Regulatory Compliance Paralegal

This a Philippine-based position;

DISCLOSURES

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

ABOUT THE COMPANY

Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

COMPANY WEBSITE: https://enterprisemanagement.org/

COMPANY PHONE NUMBER: (667) 309-5345

HUMAN RESOURCES PHONE NUMBER: (667) 309-5345 ext 10

POSITION TITLE: Licensing & Regulatory Compliance Paralegal

ALTERNATE TITLE(S):  Paralegal Support Specialist

COMPANY: Enterprise Management Solutions, LLC (in support of all customer companies under contract)

DIVISION: Legal Affairs (or select from: Office of Legal Affairs / Corporate Counsel Division / Legal Operations Division)

DEPARTMENT: 

UNIT: n/a

BENEFITS PACKAGE: Ineligible

WORK SCHEDULE: Monday – Friday, 8:00 AM EST – 5:00 PM EST

ACCOUNTABLE TO: CEO / General Counsel

ACCOUNTABLE FOR: Timely and accurate administrative support of legal workflows, document processing, and legal recordkeeping across all affiliated companies

CLASSIFICATION: Exempt – Independent Contractor / Vendor (Non-U.S., W-8BEN)

COMPENSATION RANGE: Ranges between $7 to $8 per hour

ANTICIPATED TRAVEL: None

WORKING CONDITIONS: Remote only

SUMMARY OF RESPONSIBILITIES
Enterprise Management Solutions is seeking a highly analytical, detail-oriented, and process-driven Licensing & Regulatory Compliance Paralegal to manage all aspects of licensing and regulatory compliance for Enterprise and its contracted client entities.

This role is responsible for the end-to-end lifecycle of licensing, including application preparation, regulatory coordination, submission (with CEO approval), monitoring, renewal, and compliance tracking across multiple jurisdictions and regulatory agencies.
The position plays a critical role in protecting the organization’s ability to operate by ensuring that all required licenses are obtained, maintained, and renewed in full compliance with applicable laws and regulations.

CORE RESPONSIBILITIES
1. Licensing & Application Management

• Coordinate, compile, and prepare all licensing applications for submission to federal, state, and local regulatory agencies
• Ensure all application materials are complete, accurate, and compliant with jurisdictional requirements
• Maintain detailed knowledge of licensing requirements across multiple jurisdictions
• Prepare application summaries and risk notes for executive review
• Submit applications only after receiving documented CEO approval

2. Regulatory Communication & Agency Coordination

• Serve as the primary point of contact for all licensing agencies
• Handle inbound and outbound communications with regulatory bodies regarding:
• Application submissions
• Renewal processes
• Requests for additional information
• Status updates and compliance inquiries
• Receive and manage calls from licensing agencies, ensuring:
• Timely response and documentation
• Immediate escalation of critical matters
• Escalate all significant agency communications to the Program Director and notify the CEO as appropriate
• Maintain professional, accurate, and compliant correspondence at all times

3. Monitoring & Compliance Oversight

• Maintain a centralized licensing log/dashboard with real-time status updates for:
• All applications
• All active licenses
• All renewal timelines
• Monitor licensing status for:
• Enterprise Management Solutions
• All entities contracted with Enterprise for licensing services
• Ensure continuous compliance with all regulatory requirements
• Identify and proactively address risks, delays, or deficiencies

4. Renewal & Deadline Management

• Track all license expiration dates across all entities
• Initiate renewal processes no less than 90 days prior to expiration
• Compile updated documentation and prepare renewal applications
• Obtain CEO approval prior to submission of all renewal applications
• Ensure zero lapses in licensing

5. Documentation & Recordkeeping

• Maintain complete, organized, and audit-ready records of:
• All applications
• Agency correspondence
• Approvals, denials, and conditions
• CEO approvals for all submissions
• Ensure all documentation is securely stored and easily accessible
• Maintain version control and submission history

6. Client Licensing Support

• Provide licensing coordination services to external entities contracted with Enterprise
• Communicate with clients to gather required documentation and information
• Ensure client compliance with regulatory requirements
• Act as liaison between clients and regulatory agencies

7. Internal Coordination & Escalation

• Work closely with:
• CEO
• Program Director
• Legal team
• Escalate all material issues, risks, delays, or regulatory concerns promptly
• Provide clear, concise updates on licensing status and risks
• Ensure alignment with operational and regulatory priorities

SKILLS & COMPETENCIES

• Exceptional analytical and organizational skills
• Strong attention to detail with high accuracy standards
• Ability to manage multiple deadlines and complex processes simultaneously
• Strong written and verbal communication skills
• Ability to interact professionally with regulatory agencies
• High level of accountability, ownership, and discretion
• Ability to work independently in a remote environment

Governance & Control Requirements (Critical)

• ❗  No licensing application or renewal may be submitted without prior CEO approval
• ❗  All applications and licenses must be tracked in real time
• ❗  All renewals must be initiated at least 90 days prior to expiration
• ❗ All regulatory communications must be documented and escalated as required
• ❗  No lapse in licensing is acceptable

Additional Information

• This position is part of the Legal Department and reports directly to the CEO
• The role is mission-critical to maintaining operational compliance
• The position requires strict adherence to regulatory timelines and internal controls
• The individual in this role will serve as a key compliance safeguard for Enterprise and its client entities

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS

• Juris Doctor (JD) strongly preferred, OR
• Currently enrolled in a Juris Doctor (JD) program (required if JD not yet obtained)
• Bachelor’s Degree required (Legal Studies or related field preferred)
• Minimum 2+ years of experience in:
• Legal support
• Regulatory compliance
• Licensing or administrative law

Compensation: Ranges between $7 to $8 per hour