Job Title: Production Assistant
Reporting To: Production Manager
Job Summary:
The Production Assistant at Triquetra Health will ensure an efficient production execution to
support our mission of delivering premium natural health products. This position coordinates
with suppliers, manufacturers, and co-packers to maintain material availability, executes
production runs aligned with demand forecasts, and oversees financial tracking for inventory
and production activities.
Duties & Responsibilities:
Production Execution:
- Determine the quantity of raw materials and packaging needed for upcoming
production runs based on stock on hand, stock on order, and demand forecasts.
- Execute production runs, ensuring timely availability of finished products.
- Track inventory levels of raw materials and packaging to maintain accurate stock
records.
Purchase Order Management and Supplier Coordination:
- Create, issue, and manage Purchase Orders (POs) for raw materials and
packaging, collaborating with suppliers, manufacturers, and co-packers to ensure
material availability, timely delivery, and efficient production flow.
- Create, issue, and manage Blanket Purchase Orders (BPOs) based on sales
forecasts and production planning for a 6- to 12-month timeframe. Monitor BPO
utilization, maintain current commitments, and coordinate with suppliers to
ensure sufficient inventory levels, continuous material availability, and
prevention of stock-outs.
Standard Operating Procedures (SOPs):
- Create and maintain Standard Operating Procedures (SOPs) for production
processes.
Process & Cost Optimization:
- Streamline processes and tools to enhance operational efficiency and reduce
costs.
Financial Tracking:
- Track invoices and ensure timely financial processing for all production activities.
Compliance & Regulatory Support:
- Support and contribute to compliance projects, ensuring adherence to
- regulatory standards and internal policies.
Additional Support:
- Perform any additional tasks as required by management to support smooth
operations.
Must-Have Qualifications
- Minimum 2 years of experience in the dietary supplement, nutraceutical, food,
pharmaceutical, or consumer packaged goods (CPG) manufacturing industry.
- Experience creating, issuing, and managing Purchase Orders (POs) for raw materials and
packaging components.
- Experience managing supplier relationships and coordinating material deliveries to
support production schedules.
- Experience creating, maintaining, and tracking Blanket Purchase Orders (BPOs) to ensure
continuous material availability and prevent stock-outs.
- Strong organizational and project management skills with the ability to manage multiple
priorities and deadlines.
- Proficiency in Google Sheets.
- Strong analytical and problem-solving skills with the ability to identify supply chain risks
and escalate issues proactively.
- Excellent verbal and written communication skills with suppliers, manufacturers, co-
packers, and internal departments.
- High attention to detail and accuracy in purchasing, inventory management (raw
materials & packaging), and financial tracking.
- Experience tracking invoices and supporting timely financial processing.
- Ability to create, maintain, and follow Standard Operating Procedures (SOPs).
- Self-motivated, dependable, and capable of working independently with minimal
supervision.
Requirements
- Prior experience in production coordination, supply chain, or inventory management is a plus
- Strong organizational and time management skills with the ability to handle multiple priorities
- Detail-oriented with a focus on accuracy in tracking inventory, POs, and financial records
- Proficient in Google Workspace and Microsoft Excel; experience with inventory or ERP tools is a plus
- Comfortable creating and updating Standard Operating Procedures (SOPs)
- Strong communication skills for coordinating with suppliers, co-packers, and internal teams
- Basic understanding of compliance and regulatory processes in production or manufacturing
- Problem-solver with the ability to identify process inefficiencies and suggest improvements
- Must be willing to work from 9:00 AM to 6:00 PM Eastern Standard Time
- Must be amenable to using a time-tracking tool during work hours
Compensation: $1,000 - $1,500
