Company Overview:
At Insolation Technology, we don't just shape infrastructure we shape futures. Were an innovative civil engineering company pushing boundaries in energy and infrastructure projects. Join us and enjoy a career that is as rewarding as it is impactful, with perks and benefits that truly matter!
What We Offer:
- Health Insurance: Comprehensive medical coverage to keep you and your family healthy.
- Paid Time Off: Generous paid vacation and sick leave to ensure work-life balance.
- Flexible Work Environment: Work from anywhere, giving you the freedom to maintain a healthy work-life balance.
- Career Growth Opportunities: Were a growing company with ample opportunities for professional development and advancement.
- Employee Benefits: We offer a competitive benefits package, including retirement plans, wellness programs, and more.
Job Description: The Operations Coordinator role is essential to ensure our business runs smoothly by managing a variety of tasks and projects. This role is perfect for someone who is highly organized, detail-oriented, tech-forward and capable of managing multiple priorities in a fast-paced environment.
The Operations Coordinator will work closely with the Director of Operations to initiate, launch, and manage projects, ensuring all aspects of the project stay on track. This role requires you to be adept at juggling multiple tasks, ensuring that all "plates" remain spinning effectively to meet project deadlines and objectives.
The ideal candidate will possess strong project coordination skills with proficiency in tools such as Slack, Asana, and Google Workspace. Clear and effective communication is essential with both internal team members and external partners to drive tasks to completion. While experience in the civil engineering industry is a bonus, its not mandatory.
Key Responsibilities:
- Manage and track projects using Asana, ensuring deadlines are logged, met and tasks are completed efficiently
- Capture detailed notes and action items during meetings. Ensure that tasks are assigned to the appropriate team members and that clear communication is maintained to keep projects on track
- Organize and maintain company documents, schedules, and records using Google Workspace tools like Google Sheets, Docs, Slides, and Drive
- Assist with day-to-day operations, including tasks related to property/asset management
- Conduct research, gather data, and organize information to support company initiatives
- Coordinate communication between internal teams, external partners, third-party vendors, etc
- Support the launch and development of new projects, managing stages of the process from planning to execution.
- Daily Meetings with the Director of Operations
- Handle sensitive information with a high level of confidentiality and integrity.
- Support in preparing reports, presentations, and other documentation as needed.
- Administrative tasks such as scheduling meetings, managing calendars, and organizing files.
- Support process improvement initiatives to enhance operational efficiency.
Qualifications:
- Proven experience in an operations or senior administrative role, with a strong focus on organization and multitasking.
- Proficiency in using Asana for project management.
- Strong skills in Slack, Microsoft Office, Google Workspace (formerly G Suite)
- Excellent attention to detail and problem-solving abilities.
- Ability to manage sensitive information with discretion and integrity.
- Strong communication and interpersonal skills.
- Self-motivated, with the ability to work both independently and in a team setting in a remote environment.
- Flexibility to adapt to changing priorities and demands.
- 4-year degree or higher preferred
Job Type: Full-time
Pay: $30.00 - $35.00 per hour
Expected hours: 40 per week
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Experience:
- virtual assistance: 3 years (Preferred)
Work Location: Remote
