Social Media Coordinator / Executive Assistant

We are seeking an organized, self-directed individual to join as a part-time Social Media Coordinator and Executive Assistant. This role is remote and requires 15-20 hours per week. The ideal candidate will be highly skilled in social media content creation and management, while also providing crucial administrative support.

Role Details

• Job Title: Social Media Coordinator / Executive Assistant (Part-Time)

• Time Commitment: 15-20 hours per week (approximately 10-14 hours Social Media, 4-6 hours Executive Assistant)

• Schedule: Must be available to start at 12 PM PST

• Compensation: $400-$500/month

• Start Date Target: Mid to late April 2026

Key Responsibilities

This role is split into two primary functions: Social Media Coordination (approx. 70%) and Executive Assistant support (approx. 30%). The coordinator will support 3 clients, 2 of which are potential clients.

Social Media Coordination (Primary)

• Content Management & Scheduling: Propose and post approved monthly content schedules across Instagram (IG), X (Twitter), Discord, and TikTok.

• Community Engagement: Actively engage in comments and replies across all platforms. Manage replies to celebrity and large accounts after receiving client approval.

• Content Creation:

  • Perform raw and quick video edits using CapCut to create compelling Reels and TikToks.

  • Create basic social media assets as needed using Canva Pro.

• Trend Monitoring: Stay current with social media trends across all platforms and propose new content styles and formats that align with client profiles.

• Content Creator Relations:

  • Research creators for client projects and identify potential partnerships based on brand and audience fit.

  • Coordinate with approved creators on project deliverables, communicating timelines, requirements, and expectations.

Executive Assistant (Secondary)

• Administrative Organization: Track incoming and outgoing invoices and payments. Keep spreadsheets and trackers up to date, file expenses, schedule meetings, and generate necessary reports.

• Project Coordination: Provide date reminders for deadlines and deliverables. Check in with other coordinators on project status, ensure smooth project flow, and proactively flag any issues.

• Inbox Management: Monitor inboxes to ensure no emails are missed. Respond to routine emails on behalf of Leann, following established guidelines.

• Team Support: Support the team by checking in on tasks and deliverables from other coordinators, sending reminders, helping to troubleshoot issues, and coordinating needs for content creators.

Required Tools & Qualifications

Must-Have (Kill Filters)

• Experience & Portfolio: Provide a portfolio or examples of social media content created.

• Platform Management: Experience managing content on at least 2 of the 4 key platforms: IG, X (Twitter), TikTok, or Discord.

• Creative Skills: Proficiency with Canva (Canva Pro) and video editing capability for Reels/TikTok format using CapCut.

• General Skills: Strong written English, and must be organized and self-directed for a part-time remote role.

Strong Plus (Preferred Qualifications)

• Administrative: Experience with inbox management, email triage, invoice/payment tracking, scheduling, and calendar management.

• Tools: Proficiency with Google Sheets and familiarity with social media scheduling tools (e.g., HeyOrca, Later, Buffer).

• Creator Relations: Prior experience coordinating with content creators or influencers.

Community: Experience with Discord community management.