Listing Coordinator (Real Estate)

This is a remote position.

We are seeking a highly organized, detail-oriented, and proactive Listing Assistant to support our fast-paced and growing real estate team. This role is perfect for someone who thrives under pressure, loves a dynamic work environment, and takes ownership of their role and responsibilities.

The Listing Assistant will play a critical part in supporting the team’s listing processes from start to finish, managing backend organization, data entry, and client-facing communication with professionalism and confidence.

Key Traits for Success:

• Thrives under pressure and enjoys a fast-paced environment
  

• Exceptional task management and organizational skills
  

• Comfortable asking clarifying questions to multiple team members
  

• Self-confident with a proactive mindset
  

• Takes ownership of responsibilities and drives execution
  

• Direct communicator who can handle strong personalities
  

• Open to feedback and focused on growth
  

• Detail-oriented and thrives in structured environments with checklists, systems, and spreadsheets at the core
  

• Well-spoken, professional, and client-service minded
  

• Strong problem-solver who anticipates needs without being asked
  

Systems & Tools You’ll Use:

• Google Suite (Docs, Sheets, Forms, etc.)
  

• Dotloop (Transaction Management)
  

• Follow foUp Boss (CRM)
  

• Todoist (Task Management)
  

• SWIFT (Listing Management Platform)
  

• PadSplit Marketplace (Listing Platform)
  

Responsibilities Include (but are not limited to):

Listings Support:

• Create Google Drive folders for all listings and pull required documents
  

• Prep listing agreements and documents in Dotloop
  

• Data entry and preparation of listings in SWIFT
  

• Grow into responsibility of pushing listings live
  

• Finalize listing setup post-launch
  

• Track and monitor paperwork and signatures
  

• Maintain monthly financial reports for PadSplit properties
  

• Keep all team and seller inventory spreadsheets updated
  

• Collect showing feedback and communicate with team and sellers
  

• Notify occupied properties of showings (Padsplit properties)
  

• Organize incoming offers on listings
  

• Maintain PadSplit Marketplace listings
  

• Execute listing checklists for all active properties
  

• Reverse prospecting tasks as needed
  

• Manage Follow Up Boss Deal Board for seller transactions
  

Additional Support:

• Prepare buyer documents for team agents (buyer brokerage agreements, offers, etc.)
  

• Manage and assign incoming Padsplit Marketplace leads
  

• Support general team operational needs
  

Requirements

Ideal Candidate Has:

• Real estate experience in the state of Georgia
  

• Strong working knowledge of Google Suite tools
  

• Experience using CRM systems like Follow Up Boss
  

• Ability to learn new platforms quickly
  

• Highly organized with utmost attention to detail
  

• Strong communication skills, both written and verbal
  

• Ability to prioritize and multi-task in a fast-paced environment
  

Benefits